Hybrid Executive Administrative Specialist

TTC, Inc; Washington (District of Columbia); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Hybrid work arrangement

Equal opportunity employer

Job summary

TTC, Inc. in Washington, DC is seeking an Administrative Support Specialist to provide executive, program, workforce, records management, scheduling, and operational support to leadership and contractor teams.

This hybrid position requires US citizenship and the ability to obtain a Public Trust clearance. Onsite presence is up to two-three days weekly, with responsibilities spanning calendars, minutes, correspondence, records, and travel coordination.

Qualifications

• 3-5 years of administrative, executive, program, or mission-support experience.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Strong business writing, proofreading, organization, and document-management skills.
• Ability to obtain and maintain a Public Trust designation or appropriate security clearance.

Responsibilities

• Coordinate calendars, meetings, conference calls, and recurring operational activities.
• Develop agendas, meeting materials, minutes, action-item logs, and follow-up trackers.
• Prepare and format correspondence, memoranda, briefings, reports, and other executive materials.
• Track Government and program taskers, action items, deadlines, and deliverables.
• Maintain electronic records, document libraries, file structures, and version control.
• Support SharePoint, Teams, and Microsoft 365 collaboration and knowledge-management activities.
• Support employee onboarding and offboarding, staffing rosters, access coordination, and workforce tracking.
• Maintain contact lists, distribution lists, organizational information, and program documentation.
• Perform quality-control reviews of documents for formatting, completeness, accuracy, and consistency.
• Coordinate travel, logistics, training, and other administrative activities as needed.
• Provide responsive support for high-priority and short-turn executive requests.

Skills

Business writing

Organization

Document management

Education

Associate or Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

TTC, Inc. in Washington, DC is seeking an Administrative Support Specialist to provide executive, program, workforce, records management, scheduling, and operational support to leadership and contractor teams.

This hybrid position requires US citizenship and the ability to obtain a Public Trust clearance. Onsite presence is up to two-three days weekly, with responsibilities spanning calendars, minutes, correspondence, records, and travel coordination.