Hybrid Administrative Specialist – Executive Support

Paack Group; United States; Hybrid; USD 50,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Professional development

Job summary

Paack Group is seeking an organized Administrative Assistant to join our hybrid team in the United States. You will manage executive calendars, coordinate travel, greet visitors, and support multiple departments with confidentiality and professionalism.

The role offers 2–3 days weekly in our New York City office with flexibility for remote work on other days. We provide a competitive salary and comprehensive benefits including health, dental, and vision insurance, PTO, and development

Qualifications

• High school diploma required; higher degree preferred.
• Proven experience as Administrative/Executive Assistant.
• Proficient in MS Office and Google Workspace.
• Strong communication, organization, and time-management skills.

Responsibilities

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements efficiently.
• Answer and direct phone calls professionally, manage mail and deliveries, and handle general inquiries.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy.
• Organize and maintain filing systems, ensuring information is accessible and secure.
• Coordinate office supplies, equipment, and vendor relationships to keep the office functional.
• Assist with event planning and coordination for internal and external meetings and events.
• Provide general administrative support to various departments as needed.
• Greet visitors and clients as the first point of contact.
• Process expense reports and manage petty cash accurately.
• Maintain confidentiality of sensitive information.
• Support onboarding for new employees with necessary documentation.
• Conduct research and compile data for projects as requested.

Skills

Multitasking

Time management

Communication

Attention to detail

Discretion

Independent work

Professional demeanor

Customer service

Problem-solving

Adaptability

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Job description

Paack Group is seeking an organized Administrative Assistant to join our hybrid team in the United States. You will manage executive calendars, coordinate travel, greet visitors, and support multiple departments with confidentiality and professionalism.

The role offers 2–3 days weekly in our New York City office with flexibility for remote work on other days. We provide a competitive salary and comprehensive benefits including health, dental, and vision insurance, PTO, and development