Administrative Support Specialist

TTC, Inc; Washington (District of Columbia); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Hybrid work arrangement

Equal opportunity employer

Job summary

TTC, Inc. in Washington, DC is seeking an Administrative Support Specialist to provide executive, program, workforce, records management, scheduling, and operational support to leadership and contractor teams.

This hybrid position requires US citizenship and the ability to obtain a Public Trust clearance. Onsite presence is up to two-three days weekly, with responsibilities spanning calendars, minutes, correspondence, records, and travel coordination.

Qualifications

• 3-5 years of administrative, executive, program, or mission-support experience.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Strong business writing, proofreading, organization, and document-management skills.
• Ability to obtain and maintain a Public Trust designation or appropriate security clearance.

Responsibilities

• Coordinate calendars, meetings, conference calls, and recurring operational activities.
• Develop agendas, meeting materials, minutes, action-item logs, and follow-up trackers.
• Prepare and format correspondence, memoranda, briefings, reports, and other executive materials.
• Track Government and program taskers, action items, deadlines, and deliverables.
• Maintain electronic records, document libraries, file structures, and version control.
• Support SharePoint, Teams, and Microsoft 365 collaboration and knowledge-management activities.
• Support employee onboarding and offboarding, staffing rosters, access coordination, and workforce tracking.
• Maintain contact lists, distribution lists, organizational information, and program documentation.
• Perform quality-control reviews of documents for formatting, completeness, accuracy, and consistency.
• Coordinate travel, logistics, training, and other administrative activities as needed.
• Provide responsive support for high-priority and short-turn executive requests.

Skills

Business writing

Organization

Document management

Education

Associate or Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Position:Administrative Support Specialist

Location: Washington, DC

Job Id:714

# of Openings:1

Position Title: Administrative Support Specialist

Location: Washington, D.C. / Hybrid

Clearance: Public Trust

Summary

TTC is seeking an Administrative Support Specialist to provide executive, program, workforce, records management, scheduling, and operational support to NTIA leadership and the contractor team. This position helps keep administrative and mission-support activities organized, documented, traceable, and responsive to evolving executive and program priorities.

This is a hybrid position with onsite presence up to two-three days a week in Washington, DC. Ideal candidates must be US Citizens with the ability to obtain/maintain an active Public Trust clearance.

** This position is contingent upon contract award. **

Responsibilities

• Coordinate calendars, meetings, conference calls, and recurring operational activities.
• Develop agendas, meeting materials, minutes, action-item logs, and follow-up trackers.
• Prepare and format correspondence, memoranda, briefings, reports, and other executive materials.
• Track Government and program taskers, action items, deadlines, and deliverables.
• Maintain electronic records, document libraries, file structures, and version control.
• Support SharePoint, Teams, and Microsoft 365 collaboration and knowledge-management activities.
• Support employee onboarding and offboarding, staffing rosters, access coordination, and workforce tracking.
• Maintain contact lists, distribution lists, organizational information, and program documentation.
• Perform quality-control reviews of documents for formatting, completeness, accuracy, and consistency.
• Support records retention and document-management requirements.
• Coordinate travel, logistics, training, and other administrative activities as needed.
• Provide responsive support for high-priority and short-turn executive requests.

Minimum Qualifications

• 3-5 years of administrative, executive, program, or mission-support experience.
• Federal Government or Government-contractor experience strongly preferred.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Strong business writing, proofreading, organization, and document-management skills.
• Demonstrated ability to manage competing priorities, deadlines, and senior-level requests.
• Experience preparing meeting minutes and tracking action items.
• Ability to obtain and maintain a Public Trust designation or appropriate security clearance required for the position.

Preferred Qualifications

• Associate or bachelor's degree in business administration, public administration, or a related field.
• Experience supporting a federal program office or executive leadership organization.
• Records management or knowledge management experience.
• Experience with employee onboarding, personnel tracking, and Government correspondence.

Salary Range: $52,000-70,000 annually. The anticipated compensation range represents TTC's good-faith estimate at the time of posting. Actual compensation may vary based on experience, qualifications, contract requirements, and other job-related factors.

Information Assurance and Information System Security are the responsibility of each and every TTC, Inc. employee. All TTC employees shall comply with TTC Information Assurance and Information Management System policies and procedures. Additionally, employees with access to Government systems and information will comply with all Government laws, regulation, instructions and rules. TTC employees will do everything within their abilities to safeguard information and systems, to include issued/authorized devices such as computers, cellular phones, notebooks, tablets, iPads, etc. In the event of an information systems security incident, TTC employees will immediately report the situation to one of the TTC corporate members.

At TTC, we value diversity and have worked diligently to create a workforce that reflects this. As an Equal Opportunity Employer, we are committed to providing an environment based on mutual respect which is free of discrimination and harassment. TTC's employment opportunities are available to all teammates and applicants, without regard to race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any status protected by federal, state, and local laws. Diversity, inclusion and genuine respect for each other are key contributors to our success as an employer.

[Equal Opportunity Employer]

Should you require assistance or an accommodation to complete your application, please contact our Human Resources Department at [e-mail] or 1-571-319-7516.