Hybrid Executive Admin for Program Leadership

Washington Technology Solutions; Olympia (WA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Washington Technology Solutions (WaTech) is seeking a WCSM Program Administrative Assistant to provide confidential, executive-level support to the WCSM Program leadership, including the Program Director and governance committees. The role requires coordinating calendars, travel, and communications while ensuring policy compliance and timely follow-up on action items.

The position supports the Labor & Industries modernization effort, with telework flexibility and on-site presence in Olympia, WA

Qualifications

• Nine years of responsible office experience at senior clerical level or higher.
• Bachelor’s degree may substitute for four years of experience.
• Five years of progressively responsible executive-level administrative support.
• Experience composing, editing and proofreading professional communications using Microsoft Office.
• Experience maintaining confidential information securely.
• Ability to learn and adapt to new needs.
• Ability to meet the needs of others.

Responsibilities

• Review travel and purchasing requests for accuracy and policy compliance.
• Prepare, format, and proofread correspondence and official documents for leadership.
• Draft and distribute communications on behalf of the Program Director and Deputy Director.
• Schedule and coordinate complex meetings with multiple internal and external stakeholders.
• Manage calendars, travel requests, and meeting logistics for leadership.
• Maintain high confidentiality with sensitive issues and information.

Skills

Prioritization

Confidentiality

Learning mindset

People skills

Education

Bachelor’s degree in business/public administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

Microsoft Teams

Job description

Washington Technology Solutions (WaTech) is seeking a WCSM Program Administrative Assistant to provide confidential, executive-level support to the WCSM Program leadership, including the Program Director and governance committees. The role requires coordinating calendars, travel, and communications while ensuring policy compliance and timely follow-up on action items.

The position supports the Labor & Industries modernization effort, with telework flexibility and on-site presence in Olympia, WA