Senior Administrative Assistant

Mass General Brigham; United States; Hybrid; USD 28,709 - 41,038; Full time

Benefits offered by this job

Medical Benefits

Dental Benefits

Vision Benefits

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Mass General Brigham is seeking a dedicated administrative professional for the BWH Cardiovascular department. This role provides high-level support to executives, managing schedules, coordinating meetings, and handling correspondence. Ideal candidates will have 5-7 years of administrative experience, particularly in a healthcare environment, and possess strong organizational skills.

The position includes hybrid work arrangements and offers a competitive pay rate of $20.84 - $29.79 per hour. Join us to ensure efficient office operations and contribute to our mission.

Qualifications

• 5-7 years of experience in an administrative role.
• 1-2 years of experience supporting senior-level staff.
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage and maintain executive schedules and appointments.
• Prepare, review, and edit reports and presentations.
• Organize and maintain office files and documentation.
• Schedule and facilitate meetings.
• Serve as the primary contact between executives and stakeholders.

Skills

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Attention to detail and problem-solving skills

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Job description

Overview

Site: The Brigham and Women\'s Hospital, Inc.\u00a0

Department: BWH Cardiovascular

Schedule: Monday - Friday | Hybrid

Benefits: Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass & more!

Job Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Qualifications

Education

High School Diploma or Equivalent required or Associate\'s Degree; Business Administration preferred or Associate\'s Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?

No

Licenses and Credentials

Experience

Experience in an administrative role, preferably in a healthcare setting; 5-7 years required and Experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Physical Requirements

• Standing Occassionally (3-33%)
• Walking Occassionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occassionally (3-33%) 20lbs - 50lbs
• Carrying Occassionally (3-33%) 20lbs - 50lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Work Location & Schedule

Remote Type: Hybrid

Work Location: 45 Francis Street

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade: 4

EEO Statement

Mass General Brigham is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Reasonable accommodation is available to participate in the job application or interview process. For accommodation requests, contact Human Resources at (857)-282-7642.