Hybrid Executive Assistant: Calendar & Ops for Leadership

Aramark; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Aramark is seeking an Executive Administrative Assistant in Philadelphia to provide calendar management, meeting coordination, and executive support for Regional Vice Presidents and the leadership team. This role involves handling confidential information, complex scheduling, and cross-regional coordination in a hybrid onsite/offsite setting.

The successful candidate will manage calendars, prepare presentations, coordinate events, and assist with contract routing and signature processes.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• 2+ years of executive administrative support experience.
• Experience supporting senior leaders and calendar/meeting tools preferred.

Responsibilities

• Manage complex calendars for Regional Vice Presidents across regions.
• Coordinate internal and external meetings across time zones and regions.
• Prepare materials and agendas for leadership meetings.
• Support contract routing, approvals, and signatures.
• Maintain confidential information with discretion.
• Assist with events, travel logistics, and executive communications.

Skills

Attention to detail

Organizational skills

Discretion with confidential info

Customer service

Verbal & written communication

MS Office (Excel, Outlook)

Calendar management

Multi-tasking

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Outlook

Calendar software

Job description

Aramark is seeking an Executive Administrative Assistant in Philadelphia to provide calendar management, meeting coordination, and executive support for Regional Vice Presidents and the leadership team. This role involves handling confidential information, complex scheduling, and cross-regional coordination in a hybrid onsite/offsite setting.

The successful candidate will manage calendars, prepare presentations, coordinate events, and assist with contract routing and signature processes.