Hybrid Executive Assistant: Calendar, Travel & Projects

twiceasnice Recruiting; Harrisburg (Dauphin County); Hybride; USD 60 000 - 80 000; Plein temps

Résumé du poste

twiceasnice Recruiting is seeking an Executive Assistant to support a senior executive in Harrisburg, PA. This primarily onsite role offers Fridays with the option to work from home and requires strong calendar management, travel coordination, and confidential materials handling.

You will split time between traditional EA tasks and special projects, staying proactive, poised, and professional while managing shifting priorities in a fast-paced environment.

Qualifications

• 3+ years of executive assistant experience.
• Experience in a fast-paced, dynamic environment where priorities shift quickly.
• Ability to manage calendar, travel logistics, meetings, and confidential materials.

Responsabilités

• Manage the executive's calendar, meetings, and competing priorities.
• Coordinate business travel, accommodations, transportation, and related logistics.
• Serve as a key contact for internal and external stakeholders.
• Prepare correspondence, presentations, reports, and confidential materials.
• Coordinate leadership meetings, including scheduling, materials, and logistics.
• Support special projects by gathering information, coordinating input, and tracking deliverables.
• Coordinate cross functional initiatives and administrative needs across departments.
• Prepare meeting materials, compile information, and maintain supporting documentation.
• Assist with reports, expense management, and other administrative needs.
• Track commitments, deadlines, and action items to ensure timely follow through.
• Anticipate scheduling conflicts, resolve competing demands, and protect executive time.
• Exercise discretion and sound judgment when representing the executive.

Connaissances

Calendar management

Travel coordination

Executive support

Meetings coordination

Stakeholder management

Prioritization

Discretion and judgment

Description du poste

twiceasnice Recruiting is seeking an Executive Assistant to support a senior executive in Harrisburg, PA. This primarily onsite role offers Fridays with the option to work from home and requires strong calendar management, travel coordination, and confidential materials handling.

You will split time between traditional EA tasks and special projects, staying proactive, poised, and professional while managing shifting priorities in a fast-paced environment.