Hybrid Exec Assistant to SVPs, Marketing & Partnerships

Versant Media, LLC; California; Hybrid; USD 40,000 - 46,000; Full time

Job summary

VERSANT Media in Universal City, CA seeks an Executive Assistant to support two senior leaders in Fandango Marketing & Partnerships and DTC Services & Portfolio Marketing. You will manage calendars, travel, expenses, and cross-functional coordination in a fast-paced environment.

The ideal candidate demonstrates discretion, strong communication, and problem-solving abilities; a flexible, collaborative partner across teams with a hybrid schedule requiring three days in-office per week.

Qualifications

• Minimum two years supporting senior executives or leadership teams.
• Experience coordinating across multiple time zones and complex calendars.
• Excellent written and verbal communication with professional demeanor.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
• Flexibility with work hours when business needs require it.

Responsibilities

• Manage complex calendars and travel arrangements including multi-time zone travel logistics.
• Coordinate meetings and events, prepare materials, and arrange AV and IT needs.
• Serve as liaison with internal and external stakeholders, representing executives and teams.
• Maintain organized files, project trackers, and meeting notes; support presentations.
• Provide administrative support for marketing, partnerships, and DTC initiatives.
• Collaborate across executive offices to ensure continuity and cross-functional alignment.

Skills

Calendar management

Travel coordination

Written communication

Verbal communication

Discretion

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Adobe

Keynote

SAP

Job description

VERSANT Media in Universal City, CA seeks an Executive Assistant to support two senior leaders in Fandango Marketing & Partnerships and DTC Services & Portfolio Marketing. You will manage calendars, travel, expenses, and cross-functional coordination in a fast-paced environment.

The ideal candidate demonstrates discretion, strong communication, and problem-solving abilities; a flexible, collaborative partner across teams with a hybrid schedule requiring three days in-office per week.