Executive Assistant – Hybrid Support for 3 Executives

Nbcuniversal; California; Hybride; USD 48 000 - 60 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

401(k)

Paid leave

Tuition reimbursement

Discounts and perks

Résumé du poste

NBCUniversal is seeking an Administrative Assistant to support 3 SVPs and 1 VP in Brand/Franchise Marketing. You will manage complex schedules, coordinate meetings, and arrange travel, while maintaining strong relationships with executives and internal/external partners.

The role requires 1+ year of executive support experience, proficiency in Word, Excel, PowerPoint, Keynote, and Photoshop, and a proactive, detail-oriented approach.

Qualifications

• 1+ years of experience supporting an executive
• Proficient in Microsoft Word, Excel, PowerPoint , Keynote and Photoshop

Responsabilités

• Manages complex scheduling for meeting heavy executives; coordinates meetings with internal and external parties utilizing multiple calendars
• Supports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skills
• Compiles meeting agendas for weekly team meetings as well as other key meetings
• Coordinates travel schedules and arrangements, collects required travel documentation
• Establishes and maintains positive relationships with internal and important external clients
• Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card
• Proactively manages meetings and presentation logistics (in person, hybrid or virtual)
• Maintains proper record keeping and filing system for all work
• Composes and types routine e-mail correspondence in a timely manner

Connaissances

Executive support

Calendar management

Communication skills

MS Office

Photoshop

Outils

Word

Excel

PowerPoint

Keynote

Photoshop

Description du poste

NBCUniversal is seeking an Administrative Assistant to support 3 SVPs and 1 VP in Brand/Franchise Marketing. You will manage complex schedules, coordinate meetings, and arrange travel, while maintaining strong relationships with executives and internal/external partners.

The role requires 1+ year of executive support experience, proficiency in Word, Excel, PowerPoint, Keynote, and Photoshop, and a proactive, detail-oriented approach.