Hybrid Events Project Lead - Campus & Global Meetings

Russell Tobin; Austin (TX); Hybrid; USD 76,000 - 83,000; Full time

Job summary

Global Leading Technology Company’s Conference + Event Services team is seeking an Events Project Manager in Austin. You will coordinate internal meetings and large-scale productions across multiple campuses, managing the full lifecycle from planning to post-event wrap-up with a focus on cost efficiency and quality.

The role requires on-site presence three days a week (Tue–Thu), strong communication, and the ability to adapt to changing schedules while collaborating with security, catering, and

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of event and project management in fast-paced environments.
• Experience managing complete event lifecycles from planning to onsite execution.
• Ability to manage multiple concurrent events and tight deadlines.
• Experience leading strategic planning with stakeholders.

Responsibilities

• Oversee the complete event lifecycle from planning through post-event wrap-up.
• Collaborate with Security, EHS, Catering and other teams to deliver high-quality events.
• Manage budgets and coordinate with Finance and Procurement for vendor agreements.
• Develop streamlined event processes, documentation, and procedures.
• Serve as primary contact for event customers with proactive communication.
• Design event layouts, coordinate logistics and manage space utilization.
• Identify risks, solve logistical challenges and create contingency plans.
• Maintain flexible schedule including early mornings, evenings, weekends, and travel.

Skills

Project management

Event coordination

Vendor coordination

Stakeholder communication

Problem solving

Attention to detail

Education

Bachelor's degree or equivalent experience

Job description

Global Leading Technology Company’s Conference + Event Services team is seeking an Events Project Manager in Austin. You will coordinate internal meetings and large-scale productions across multiple campuses, managing the full lifecycle from planning to post-event wrap-up with a focus on cost efficiency and quality.

The role requires on-site presence three days a week (Tue–Thu), strong communication, and the ability to adapt to changing schedules while collaborating with security, catering, and