Hybrid Events Planner — Conferences, Booths & Travel

HighLevel, Inc.; Dallas (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

HighLevel, Inc. in Dallas, TX is seeking an events-focused professional to plan and execute conferences, seminars, and corporate events both on-site and virtually.

You will manage timelines, budgets, vendor relationships, and AV logistics while coordinating with marketing and operations to ensure smooth execution. The role requires 1–2 years of experience in event planning, a relevant bachelor’s degree, and strong communication skills.

Qualifications

• Bachelor's degree in Event Management, Marketing, or related field is preferred.
• 1–2 years of experience as an event planner or related role.
• Experience with virtual and hybrid events platforms.
• Proficiency in event management software and Microsoft Office Suite.
• Strong organizational and project management skills, with the ability to manage multiple events.
• Proactive, adaptable, and able to work independently as needed.
• Excellent verbal and written communication skills.
• Ability to lift and move event supplies and equipment as needed.

Responsibilities

• Plan and execute diverse events independently (conferences, seminars, workshops, corporate events) on-site and remotely.
• Travel 20–30% and occasional weekend availability for events.
• Engage attendees at the booth, represent HighLevel, and drive lead generation.
• Collaborate with stakeholders to define event objectives and outcomes.
• Develop event plans with timelines, budgets, and task lists.
• Oversee logistics including packing, shipping, catering, and AV.
• Identify, negotiate with, and manage vendors and venues.
• Delegate tasks and provide real-time problem-solving.
• Assist with event setup and dismantling (lifting up to 50 lbs, prolonged standing).
• Coordinate with marketing, communications, and operations for seamless execution.
• Conduct post-event evaluations, analyze data, and prepare improvement reports.
• Maintain flexibility to work in the Dallas office a few days per week depending on schedule.
• Represent HighLevel in-person at events with a collaborative, proactive attitude.

Skills

Event planning

Vendor coordination

Budget management

Logistics coordination

Communication

Public speaking

Education

Bachelor's degree in Event Management

Tools

Event management software

Microsoft Office Suite

Job description

HighLevel, Inc. in Dallas, TX is seeking an events-focused professional to plan and execute conferences, seminars, and corporate events both on-site and virtually.

You will manage timelines, budgets, vendor relationships, and AV logistics while coordinating with marketing and operations to ensure smooth execution. The role requires 1–2 years of experience in event planning, a relevant bachelor’s degree, and strong communication skills.