Hybrid Events & Programs Coordinator

The University of Texas at Austin; Austin (TX); Hybrid; USD 41,000 - 50,000; Full time

Job summary

The University of Texas at Austin invites applications for an Events Program Coordinator at the Academic Affairs division, based on UT Main Campus with a hybrid on-site/remote work option. The role supports Thompson Conference Center and LBJ Auditorium events, manages client relationships, and coordinates complex events with internal and external stakeholders.

Responsibilities include on-site event direction, timelines, vendor communications, marketing outreach, and revenue-related planning.

Qualifications

• High School diploma or GED; three years of experience coordinating or administering a program, including two years coordinating complex events and meetings in a conference center or similar facility.
• Equivalent combination of relevant education and experience may be substituted as appropriate.
• Bachelor's degree preferred; more than the required years of experience in program coordination and complex events is a plus.

Responsibilities

• Work with clients, staff, and catering to submit required financial information of an event within established guidelines and time frames.
• Provide on-site direction for successful execution of activities and support services before, during, and after an event.
• Assist with client needs and requests; maintain relationships with existing customers.
• Coordinate multiple complex events within any given period; manage timelines and requirements between clients, vendors, and employees.
• Assist with logistics of room reservation, coordination of room setup, and deliverables for clients both internal and external to the university.
• Support and sell virtual and hybrid events by becoming a specialist in Zoom and other virtual platforms.

Skills

Interpersonal skills

Customer service

Organization

Communication

Teamwork

Education

Bachelor's degree

Tools

Mazevo reservation system

Drupal

Calendly

UT Box

Zoom

Job description

The University of Texas at Austin invites applications for an Events Program Coordinator at the Academic Affairs division, based on UT Main Campus with a hybrid on-site/remote work option. The role supports Thompson Conference Center and LBJ Auditorium events, manages client relationships, and coordinates complex events with internal and external stakeholders.

Responsibilities include on-site event direction, timelines, vendor communications, marketing outreach, and revenue-related planning.