Hybrid Events Coordinator - Virtual & Onsite

The University of Texas at Austin; Utah; Hybrid; USD 41,000 - 50,000; Full time

Job summary

The University of Texas at Austin is seeking an Events Program Coordinator in the Academic Affairs unit. The role supports complex event planning, client relations, and on-site execution for hybrid on-campus/remote engagements.

Applicants should have strong organizational and communication skills, be able to work independently, and manage multiple events with diverse stakeholders. Flexible scheduling includes some evenings and weekends.

Qualifications

• High School diploma or GED required.
• Three years of experience coordinating or administering a program, with at least two years handling complex events/meetings in a conference center or similar.
• Ability to manage multiple projects and meet deadlines in a fast-paced setting.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Ability to use UT Box and Zoom, and learn Mazevo, Drupal, and Calendly.
• Strong interpersonal, customer service, and communication skills.
• Ability to work independently with initiative and problem solving.

Responsibilities

• Coordinate events with clients, staff, and catering within guidelines and timelines.
• Provide on-site direction for event execution before, during, and after.
• Assist with client needs and maintain relationships with existing customers.
• Coordinate multiple complex events and communicate timelines between clients, vendors, and staff.
• Handle room reservations, setup coordination, and deliverables for internal and external clients.
• Support virtual and hybrid events by utilizing Zoom and other platforms.
• Develop and monitor marketing and publicity for conference services.
• Maintain records, invoices, event reports, and sales materials; update Mazevo quarterly.
• Collaborate with UT personnel and pathways to grow the unit's revenue and reach.

Skills

Interpersonal skills

Customer service

Organization

Communication

Problem solving

Independent work

Education

High School diploma/GED

Bachelor's degree (preferred)

Tools

Microsoft Office (Excel, Outlook, Word)

UT Box

Zoom

Mazevo

Drupal

Calendly

Job description

The University of Texas at Austin is seeking an Events Program Coordinator in the Academic Affairs unit. The role supports complex event planning, client relations, and on-site execution for hybrid on-campus/remote engagements.

Applicants should have strong organizational and communication skills, be able to work independently, and manage multiple events with diverse stakeholders. Flexible scheduling includes some evenings and weekends.