Hybrid Contract Administrator - Finance & Compliance

VHB; Hauppauge (NY); Hybrid; USD 92,000 - 125,000; Full time

Benefits offered by this job

Hybrid work environment

401(k) plan

Medical, dental, vision insurance

Wellness programs

Job summary

VHB is seeking a dynamic, detail-oriented Contract Administrator to join our Regional Finance team in Hauppauge, NY. In this hybrid role, you will support the financial and contractual success of engineering projects, partnering with project teams, strengthening client relationships, and ensuring adherence to policies and procedures.

Key duties include coordinating contract administration, risk assessment, handling negotiations, and assisting with invoicing, AR, and project setup in contract

Qualifications

• 5+ years of contract management experience.
• Associate's degree in Accounting, Finance, or Management.
• Bachelor's degree preferred.
• Experience with the federal contracting process and FAR preferred.

Responsibilities

• Manages and coordinates contract administration activities.
• Reviews and assesses contract risks and ensures that contracts are consistent with established guidelines, policies, practices, and procedures.
• Ensures that all clarifications and amendments of negotiations are incorporated into final contracts.
• Assists with project setup using contract management software. Generates, maintains, and audits contract data.
• Prepares, processes, and monitors invoices and contracts.
• Assists with accounts receivable collection.
• Liaison with Risk Management/Finance on all related items to Insurance (Project specific)
• DBE compliance/reporting support (Project specific)
• Client Portal maintenance on active projects in portfolio (required certification, documentation)
• Provides monthly reporting on contract compliance (Internal/External)
• Provide administrative support to Project Managers on an as needed basis

Skills

Contract management

Microsoft Office

Deltek Vision

Communication skills

Organization

Team collaboration

Education

Associate's degree in Accounting/Finance/Management

Bachelor's degree preferred

Tools

Deltek Vision

Contract management software

Job description

VHB is seeking a dynamic, detail-oriented Contract Administrator to join our Regional Finance team in Hauppauge, NY. In this hybrid role, you will support the financial and contractual success of engineering projects, partnering with project teams, strengthening client relationships, and ensuring adherence to policies and procedures.

Key duties include coordinating contract administration, risk assessment, handling negotiations, and assisting with invoicing, AR, and project setup in contract