Hybrid Contracts Administrator (Remote-Friendly)

Vacatia; Florida; Hybrid; USD 60,000 - 85,000; Full time

Job summary

Vacatia is seeking a Contracts Administrator in Florida (hybrid - remote flexible) to manage the full contract lifecycle—from drafting and review through execution, tracking, and compliance. You’ll partner with Legal, Finance, Operations, Procurement, Real Estate, and vendors to ensure accuracy and timeliness.

The ideal candidate has 3+ years in contract-related roles, strong attention to detail, and expertise with contract systems (DocuSign) and workflow tools.

Qualifications

• Bachelor’s degree or equivalent experience in business, law, or related field.
• 3+ years of contract administration, procurement, legal support, real estate operations, or related field.
• Strong attention to detail with excellent organizational, time management, and follow-through skills.
• Working knowledge of contract management systems, DocuSign, and workflow tools.
• Ability to interpret contract language and identify key business, legal, and financial terms.
• Clear, professional written and verbal communication with cross-functional collaboration experience.
• Proficiency in Google Workspace, Microsoft Office, and cloud-based collaboration tools like SharePoint or Smartsheet.

Responsibilities

• Prepare, review, and process contracts and amendments including vendor agreements, service contracts, NDAs, MSAs, purchase orders, and real estate leases.
• Manage contract lifecycle documentation: drafting, execution, abstraction, tracking, and secure storage.
• Maintain organized contract databases and digital filing systems for efficient access and reporting.
• Track milestones such as renewals, expirations, deliverables, and obligations; communicate upcoming deadlines.
• Ensure contracts align with corporate policies, legal requirements, and financial approval processes.
• Coordinate with internal stakeholders to facilitate contract approvals and signature execution.
• Partner with vendors to ensure complete and accurate documentation including onboarding requirements.
• Support process improvements, digital contract management tools, internal audits, compliance tracking, and special projects.

Skills

Attention to detail

Organizational skills

Time management

Communication

Cross-functional collaboration

Education

Bachelor’s degree in Business Administration or Legal Studies

Tools

DocuSign

Workflow tools

SharePoint

Smartsheet

Google Workspace

Microsoft Office

Job description

Vacatia is seeking a Contracts Administrator in Florida (hybrid - remote flexible) to manage the full contract lifecycle—from drafting and review through execution, tracking, and compliance. You’ll partner with Legal, Finance, Operations, Procurement, Real Estate, and vendors to ensure accuracy and timeliness.

The ideal candidate has 3+ years in contract-related roles, strong attention to detail, and expertise with contract systems (DocuSign) and workflow tools.