Contract Administrator

VHB; Hauppauge (NY); Hybrid; USD 92,000 - 125,000; Full time

Benefits offered by this job

Hybrid work environment

401(k) plan

Medical, dental, vision insurance

Wellness programs

Job summary

VHB is seeking a dynamic, detail-oriented Contract Administrator to join our Regional Finance team in Hauppauge, NY. In this hybrid role, you will support the financial and contractual success of engineering projects, partnering with project teams, strengthening client relationships, and ensuring adherence to policies and procedures.

Key duties include coordinating contract administration, risk assessment, handling negotiations, and assisting with invoicing, AR, and project setup in contract

Qualifications

• 5+ years of contract management experience.
• Associate's degree in Accounting, Finance, or Management.
• Bachelor's degree preferred.
• Experience with the federal contracting process and FAR preferred.

Responsibilities

• Manages and coordinates contract administration activities.
• Reviews and assesses contract risks and ensures that contracts are consistent with established guidelines, policies, practices, and procedures.
• Ensures that all clarifications and amendments of negotiations are incorporated into final contracts.
• Assists with project setup using contract management software. Generates, maintains, and audits contract data.
• Prepares, processes, and monitors invoices and contracts.
• Assists with accounts receivable collection.
• Liaison with Risk Management/Finance on all related items to Insurance (Project specific)
• DBE compliance/reporting support (Project specific)
• Client Portal maintenance on active projects in portfolio (required certification, documentation)
• Provides monthly reporting on contract compliance (Internal/External)
• Provide administrative support to Project Managers on an as needed basis

Skills

Contract management

Microsoft Office

Deltek Vision

Communication skills

Organization

Team collaboration

Education

Associate's degree in Accounting/Finance/Management

Bachelor's degree preferred

Tools

Deltek Vision

Contract management software

Job description

Overview

ABOUT THE POSITION

VHB is seeking a dynamic, detail-oriented Contract Administrator to join our Regional Finance team in Hauppauge, NY. At VHB, we're passionate about delivering meaningful work that improves communities while fostering a collaborative, inclusive culture where people can grow and make an impact. In this hybrid role, you'll play an essential part in supporting the financial and contractual success of our engineering projects-partnering with project teams, strengthening client relationships, and helping deliver work that matters.

Primary Duties & Responsibilities

• Manages and coordinates contract administration activities.
• Reviews and assesses contract risks and ensures that contracts are consistent with established guidelines, policies, practices, and procedures.
• Ensures that all clarifications and amendments of negotiations are incorporated into final contracts.
• Ensures that necessary procedural controls exist and are followed.
• Assists with project setup using contract management software. Generates, maintains, and audits contract data.
• Prepares, processes, and monitors invoices and contracts.
• Assists with accounts receivable collection.
• Assists with research and resolution of client questions. Handles complex contract issues and problems.
• Liaison with Risk Management/Finance on all related items to Insurance (Project specific)
• DBE compliance/reporting support (Project specific)
• Client Portal maintenance on active projects in portfolio (required certification, documentation)
• Provides monthly reporting on contract compliance (Internal/External)
• Provide administrative support to Project Managers (clients requests, monthly progress reports) on an as needed basis
• Participates in professional and personal development aligned with career goals.
• Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.

Skills & Knowledge

• Solid knowledge and understanding of contract management.
• Strong skills with Microsoft Office Suite (i.e., Word, Excel) and contract management software (e.g., Deltek Vision).
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and prioritization skills.
• Team-oriented with strong capability to work independently.
• Self-motivated with attention to detail.
• Ability to shift attention from one task to another in a fast-paced, deadline-driven environment.
• Skills and knowledge must be commensurate with required experience and job level.

Minimum Qualifications

• 5+ years of contract management experience
• Associate's degree in Accounting, Finance, or Management
• Bachelor's degree preferred
• Experience with the federal contracting process and FAR preferred

The full-time annual base salary range for this position, located in Hauppauge, NY, is $92,000 to $125,000. The base salary offered will be determined based on job-related factors, including geographic location, internal equity, experience, credentials, skills, education, work schedule, and other factors permitted by law. The posted salary range reflects base pay only. Additional compensation and benefits available to eligible employees are outlined in our Total Rewards Program.

Annual base salary is one component of VHB's Total Rewards package. In addition to base pay, eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases, providing opportunities to increase earnings beyond base pay. VHB also offers a differentiating work experience, including a comprehensive benefits package that includes eligibility to participate in the VHB 401(k) plan, medical, dental, vision, life, and disability insurance, wellness programs, tuition reimbursement, and recognition programs.

Details on VHB's benefits package can be found here: Benefits Checklist

Building what's next, together.

Our people make the difference. We foster a technology-empowered, people-driven, future-ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you'll find:

• Meaningful work on complex projects with real community impact
• A collaborative, inclusive culture that values curiosity and shared success
• Support to grow your skills and lead through change
• Learning and development supported by evolving tools and technologies, including AI
• Best-in-class benefits and a flexible, hybrid work environment

We're growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what's next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclination.

Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation,