Hybrid Contingent Workforce Ops Lead (VMS & Onboarding)

Russell Tobin; New York (NY); Hybrid; USD 96,000 - 103,000; Full time

Job summary

Russell Tobin is partnering with a leading technology company to hire a Contingent Workforce Program Coordinator to support the day‑to‑day operations of a growing contingent workforce program.

This role manages the end‑to‑end contingent worker lifecycle, including VNDLY administration, onboarding and offboarding, profile updates, and vendor coordination, with a focus on accuracy, service levels, and cross‑functional collaboration in a fast‑paced environment.

Qualifications

• 2+ years in HR operations, staffing/recruiting operations, or program coordination.
• Experience with a VMS or HRIS (VNDLY, Workday, Fieldglass, Beeline or similar).
• Organized, detail‑oriented with strong judgment and privacy.
• Time‑sensitive and responsive handling of questions from employees and partners.
• Customer service oriented with ability to multitask.
• Fluent in Google Workspace and Slack; interest in automation/AI.
• Staffing industry or contingent workforce program experience is a plus.

Responsibilities

• Process contingent worker lifecycle events in VNDLY: records, onboarding/offboarding, extensions, profile changes.
• Own VMS record administration end to end, including new vendor setup.
• Coordinate day‑one readiness for new contractors: system access, badges, communications.
• Support onboarding for contingent workers: logistics and coordination with People Services.
• Handle intake via CW inbox, Jira queue, and Slack; maintain SLA response times.
• Support finance: chase timesheets, resolve billing questions, flag discrepancies.
• Keep rosters reconciled across VNDLY, Workday, and vendor systems; pull data for monthly reports.

Skills

Organized & detail‑oriented

Excellent communication

Customer service oriented

Cross‑functional collaboration

Time management

Tools

VNDLY

Workday

Fieldglass

Beeline

Jira

Slack

Google Workspace

Job description

Russell Tobin is partnering with a leading technology company to hire a Contingent Workforce Program Coordinator to support the day‑to‑day operations of a growing contingent workforce program.

This role manages the end‑to‑end contingent worker lifecycle, including VNDLY administration, onboarding and offboarding, profile updates, and vendor coordination, with a focus on accuracy, service levels, and cross‑functional collaboration in a fast‑paced environment.