Contract Contingent Workforce Operations Coordinator

Employer.com; San Francisco (CA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Employer.com seeks a sharp, detail-oriented coordinator to own the day-to-day operational layer of their Contingent Workforce (CW) Program in San Francisco. You will process worker lifecycle events in VNDLY, coordinate onboarding/offboarding logistics, and maintain data across systems.

This one-year contract role is 25% in-office and offers collaboration with People Services, IT, and staffing vendors. Possibility to convert to direct hire.

Qualifications

• 2+ years in HR operations, staffing/recruiting operations, or program coordination.
• Experience using a VMS or HRIS (VNDLY, Workday, Fieldglass, Beeline, or similar).
• Organized and detail-oriented with strong judgment; manage time-sensitive processes related to compensation, performance, and privacy.
• Reliable and responsive; will field urgent questions from employees and People team partners.
• Excellent communication skills for cross-functional coordination.
• Able to manage multiple deadlines in a fast-paced environment.
• Customer service orientation; treats internal teams as clients.
• Fluent in Google Workspace and Slack.
• Interest in using automation and AI to improve day-to-day processes.
• Staffing industry or contingent workforce program experience is a plus.

Responsibilities

• Process contingent worker lifecycle events in VNDLY: creation, onboarding/offboarding, extensions, and profile changes.
• Own VMS record administration end to end, including new vendor setup.
• Coordinate day-one readiness for contractors: system access, equipment, badge logistics, manager communications.
• Support the onboarding experience for contingent workers and NHO track coordination.
• Own front-line triage across intake surfaces: CW inbox, Jira, Slack; keep SLA response times.
• Support finance and billing: chase timesheets, trace payments, flag invoice discrepancies with vendors.
• Keep rosters reconciled across VNDLY, Workday, and vendor systems; pull data for monthly reports.
• Administer program communications and content hygiene: knowledge base, intake forms, templates.
• Collect monthly vendor metrics, schedule QBRs, and track action items.

Skills

HR operations

Vendor management

Cross-functional coordination

Communication

Time management

Privacy/compliance

Customer service

Prioritization

Automation interest

CW program experience

Tools

Google Workspace

Slack

VNDLY

Workday

Fieldglass

Beeline

Job description

Employer.com seeks a sharp, detail-oriented coordinator to own the day-to-day operational layer of their Contingent Workforce (CW) Program in San Francisco. You will process worker lifecycle events in VNDLY, coordinate onboarding/offboarding logistics, and maintain data across systems.

This one-year contract role is 25% in-office and offers collaboration with People Services, IT, and staffing vendors. Possibility to convert to direct hire.