Contingent Workforce Program Coordinator (Contract)

SmartRecruiters, Inc.; New York (NY); On-site; USD 62,000 - 103,000; Part time

Job summary

Employer.com is seeking a sharp Program Coordinator to own the day-to-day operations of its Contingent Workforce program, coordinating onboarding, offboarding, and data integrity across VMS and HR systems.

You will work with the CW Program Manager, People Services, IT, and vendors to ensure timely onboarding, accurate timesheets, and monthly reporting, while maintaining SLA-driven response times.

Qualifications

• 2+ years in HR operations, staffing or recruiting operations, or program coordination.
• Experience with a VMS or HRIS (VNDLY, Workday, Fieldglass, Beeline, or similar) strongly preferred.
• Highly organized and detail-oriented, with excellent professional judgment when handling sensitive worker data related to compensation, performance, and compliance.
• Reliable and responsive when fielding time-sensitive requests.
• Excellent communication skills for coordinating with cross-functional partners.
• Able to manage multiple deadlines and shifting priorities in a fast-paced environment.
• Staffing industry or contingent workforce program experience is a plus.

Responsibilities

• Process contingent worker lifecycle events in VNDLY and maintain records.
• Own VMS record administration, including new vendor setup.
• Coordinate onboarding logistics and day-one readiness for contractors.
• Triage intake channels and respond within SLA.
• Support vendor management metrics and program reporting.
• Maintain program communications and knowledge base.
• Chase and resolve timesheet and billing questions.

Skills

VMS experience

HR operations

Onboarding

Data management

Communication

Google Workspace

Slack

Problem solving

Tools

VNDLY

Workday

Fieldglass

Beeline

Job description

• Contract
• Compensation: up to USD 75 - hourly

Company Description

Employer.com is part of a family of incredible brands alongside Flawless Recruit and Recruiter.com. Together, we provide talent acquisition services to fit the unique hiring challenges of our clients. Whether they need help building recruiting processes, attracting top talent, or payrolling contractors, we can help.

Job Description

Our client, a leading AI company, is seeking a sharp, detail-oriented Program Coordinator to own the day-to-day operations of its Contingent Workforce (CW) Program. You will process worker lifecycle events in the VMS, coordinate onboarding and offboarding logistics, and keep data clean across systems. You will work directly with the CW Program Manager and partner daily with People Services, IT, and staffing and payroll vendors.

Worker Operations

• Process contingent worker lifecycle events in VNDLY, including worker record creation, work orders, onboarding and offboarding tasks, extensions, assignment updates, and profile changes (including vendor-to-vendor transitions)
• Own VMS record administration end to end, including new vendor setup
• Coordinate day-one readiness for new contractors: system access requests, equipment, badge logistics, and manager communications; run offboarding checklists and confirm access termination on final days
• Support the contractor onboarding experience, including new-hire orientation session logistics, materials distribution, and coordination with the People and onboarding teams
• Own front-line triage across the program's intake channels (shared inbox, Jira ticket queue, and Slack); answer routine questions, resolve or route tickets with context, and keep response times within SLA
• Support finance and billing operations: chase and correct timesheets, trace payment and billing questions from timesheet through approval, invoice, and PO, flag invoice discrepancies and coding issues, and partner with Finance and vendors through resolution
• Keep rosters reconciled across VNDLY, Workday, and vendor systems; pull data for monthly program reporting

Program Administration

• Maintain knowledge and content hygiene: Google Drive organization, internal knowledge base updates, and current intake forms and templates
• Administer program communications: shared inbox and Google Group, distribution lists, recap posts, announcements, and Slack channel upkeep
• Support vendor management: collect monthly vendor metrics for the program scorecard, schedule QBRs, and track vendor action items to completion

Qualifications

Qualifications

• 2+ years in HR operations, staffing or recruiting operations, or program coordination
• Experience with a VMS or HRIS (VNDLY, Workday, Fieldglass, Beeline, or similar) strongly preferred
• Highly organized and detail-oriented, with excellent professional judgment when handling sensitive worker data related to compensation, performance, and compliance
• Reliable and responsive when fielding time-sensitive requests
• Excellent communication skills for coordinating with cross-functional partners
• Able to manage multiple deadlines and shifting priorities in a fast-paced environment
• Customer service oriented, with a flexible and creative approach to problem-solving
• Fluent in Google Workspace (Docs, Sheets) and Slack
• Interest in using automation and AI to improve day-to-day processes
• Staffing industry or contingent workforce program experience is a plus

Additional Information

All your information will be kept confidential according to EEO guidelines.