Hybrid CA Senior AP Specialist for High-Volume Invoicing

Aston Carter; Irvine (CA); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Hybrid work arrangement

Job summary

Aston Carter is seeking a Senior Accounts Payable Specialist for a hybrid role based in Irvine, CA. The role oversees the full AP cycle, ensures accurate processing, and supports internal and external stakeholders with timely payments.

Responsibilities include PO and non-PO invoice processing, expense reimbursements, GL reconciliations, vendor management, and process improvements with automation. Strong Excel and AP systems experience are essential.

Qualifications

• 5+ years of progressive accounts payable experience.
• Proven experience processing high volumes of invoices (roughly 200–300 per week).
• Strong hands-on AP operations experience including PO matching and GL reconciliation.
• Proficiency with Excel, pivot tables, lookups, and SUMIFS for analysis and reporting.
• Familiarity with SAP or JDE or similar AP systems; experience with automation tools is a plus.

Responsibilities

• Manage the full accounts payable cycle from receipt through payment, including PO and non-PO invoices and approvals.
• Validate invoices against POs and receiving records for accuracy and authorization.
• Review employee expense submissions for accuracy and timely reimbursements.
• Reconcile AP activity to the GL and investigate variances.
• Maintain accurate vendor profiles and respond to inquiries promptly.

Skills

Accounts payable

Vendor relations

Excel proficiency

High-volume processing

Attention to detail

Communication skills

Tools

SAP

JDE

Excel (Pivot tables, VLOOKUP)

Emburse/Concur

Job description

Aston Carter is seeking a Senior Accounts Payable Specialist for a hybrid role based in Irvine, CA. The role oversees the full AP cycle, ensures accurate processing, and supports internal and external stakeholders with timely payments.

Responsibilities include PO and non-PO invoice processing, expense reimbursements, GL reconciliations, vendor management, and process improvements with automation. Strong Excel and AP systems experience are essential.