Accounts Payable Specialist — High-Volume, Hybrid

Aston Carter; Princeton (NJ); Hybrid; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid Time Off

Job summary

Aston Carter is seeking an Accounts Payable Specialist to support full-cycle AP operations in a hybrid Princeton, NJ setting. You will accurately process invoices, reconcile vendor accounts, and assist with payments, ensuring compliance and timely cash flow.

The role emphasizes accuracy, attention to detail, and the ability to meet deadlines in a high-volume environment. Collaboration with the AP team and ongoing training are part of the duties.

Qualifications

• Experience in full-cycle accounts payable.
• Experience with high-volume AP workflows (200+ invoices/week).
• Proficient in invoice processing and PO matching (2/3-way match).
• Experience with ERP systems such as NetSuite or SAP.
• Ability to work in a policy-driven environment with defined payment schedules.
• Strong attention to detail and data accuracy.

Responsibilities

• Receive, review, and verify vendor invoices for accuracy and approvals.
• Enter invoices and ensure authorization requirements are met.
• Process and record vendor payments per schedules and controls.
• Reconcile transactions by comparing system entries to balances.
• Monitor discounts and ensure timely payments to optimize cash flow.
• Verify vendor information and maintain compliant records.
• Research and resolve discrepancies in POs, invoices, and payments.
• Maintain thorough supporting documentation.

Skills

Full-cycle AP

Invoice processing

Vendor reconciliation

Payment processing

PO matching (2/3-way)

ERP systems

NetSuite

SAP

High-volume processing

Data entry accuracy

Confidentiality

Vendor communication

Tools

NetSuite

SAP

Job description

Aston Carter is seeking an Accounts Payable Specialist to support full-cycle AP operations in a hybrid Princeton, NJ setting. You will accurately process invoices, reconcile vendor accounts, and assist with payments, ensuring compliance and timely cash flow.

The role emphasizes accuracy, attention to detail, and the ability to meet deadlines in a high-volume environment. Collaboration with the AP team and ongoing training are part of the duties.