Hybrid Administrative & Workplace Operations Specialist

Manulife; United States; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Manulife in the United States seeks an Administrative Assistant to support MITDC locations, ensuring smooth office operations and a positive employee experience. You will coordinate workplace services and act as a main contact for employees, vendors, and building management.

The role emphasizes confidentiality, strong communication, and the ability to work independently in a fast-paced corporate environment while contributing to onboarding, events, and reporting initiatives.

Qualifications

• Minimum of 1–2 years in an administrative/office coordination/workplace services role.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience supporting business teams or workplace services in a corporate environment is preferred.

Responsibilities

• Provide administrative and site operations support to ensure smooth delivery of workplace services and daily office operations.
• Coordinate workplace operations and engagement, acting as a point of contact for employees, vendors, building management, and internal teams.
• Support facilities, onboarding, workspace arrangements, and workplace events.
• Manage documentation, reporting, and communications to maintain records and support decision-making.
• Assist with procurement, vendor coordination, and operational compliance including invoice tracking and audits.

Skills

Organizational skills

Communication

Stakeholder management

Confidentiality

Tools

Microsoft 365

Job description

Manulife in the United States seeks an Administrative Assistant to support MITDC locations, ensuring smooth office operations and a positive employee experience. You will coordinate workplace services and act as a main contact for employees, vendors, and building management.

The role emphasizes confidentiality, strong communication, and the ability to work independently in a fast-paced corporate environment while contributing to onboarding, events, and reporting initiatives.