Administrative & Operations Specialist (Hybrid)

Northwestern Mutual Investment Services, LLC; Milwaukee (WI); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Northwestern Mutual Investment Services, LLC is seeking an administrative professional to provide essential support within the department, handling confidential information and helping leaders and staff with organization and communications.

Responsibilities include scheduling, document creation, reports, travel arrangements, expense handling, and meeting minutes, all while maintaining high quality and timely delivery in a hybrid work setting.

Qualifications

• Three or more years of administrative or assistance experience.
• High school diploma or equivalent; college coursework preferred.
• Proficient in MS Office at intermediate levels.
• Proficient in general technology.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem solving.
• Strong time management skills and ability to multi-task and prioritize work.

Responsibilities

• Organize and schedule meetings and appointments.
• Create materials including spreadsheets, presentations, memos, letters, faxes, and forms.
• Assist in preparing and updating reports and dashboards.
• Serve as point of contact for technology access/services; PC/LAN liaison.
• Maintain department supplies and anticipate needs.
• Arrange travel as needed.
• Prepare and monitor invoices; submit and reconcile expenses.
• Take minutes of meetings as needed.
• Provide administrative support to department.
• Support projects as requested.
• Handle confidential information appropriately.

Skills

Time management

Organization

Communication

Attention to detail

Problem solving

Multi-tasking

MS Office proficiency

General technology

Education

High school diploma or equivalent

Tools

MS Office

Job description

Northwestern Mutual Investment Services, LLC is seeking an administrative professional to provide essential support within the department, handling confidential information and helping leaders and staff with organization and communications.

Responsibilities include scheduling, document creation, reports, travel arrangements, expense handling, and meeting minutes, all while maintaining high quality and timely delivery in a hybrid work setting.