Administrative Support Specialist

Placements24; United States; Hybrid; USD 9,700 - 12,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Pension fund

Paid leave

Professional development

Hybrid work

Collaborative team

Job summary

Placements24 is seeking a proactive Administrative Support Specialist for our Randburg office. This hybrid role combines in-office collaboration with flexible, focused work from home when appropriate, supporting multiple teams and management.

The ideal candidate will be highly organized, detail oriented, and an excellent communicator, comfortable managing calendars, documents, and travel logistics while maintaining accurate records and contributing to process improvements.

Qualifications

• Previous experience in an administrative support or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Responsibilities

• Provide broad administrative support to multiple teams and managers.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare, edit, and proofread documents, reports, and presentations.
• Handle incoming and outgoing communications (phone, email, mail).
• Maintain organized electronic and physical filing systems.
• Assist with travel arrangements and expense reporting.
• Support project coordination and follow-up activities.
• Manage office supplies and ensure smooth office operations.
• Act as a point of contact for internal and external inquiries.
• Assist with data entry and database maintenance.

Skills

Strong organizational skills

Excellent written and verbal comms

Multitasking ability

Detail-oriented

Independent and collaborative

Education

High school diploma or equivalent

Tools

MS Office

Job description

About the Role

Our client is seeking a proactive and detail-oriented Administrative Support Specialist for their office in Randburg, Gauteng, ZA. This role offers a hybrid work arrangement, providing flexibility while ensuring essential in-office presence for team collaboration. You will play a key role in providing comprehensive administrative assistance to various departments and management, ensuring the efficient flow of information and operations. The ideal candidate will possess strong organizational abilities, excellent communication skills, and a knack for problem-solving. We are looking for an individual who is adaptable, efficient, and committed to maintaining a high standard of administrative support. This is an excellent opportunity for someone looking to contribute to a dynamic team in a role that offers both responsibility and growth. We foster a supportive work environment that embraces the benefits of a hybrid model, encouraging both individual focus and team synergy. Join us in Randburg, Gauteng, ZA, and be part of a company that values your contributions.

Key Responsibilities

• Provide broad administrative support to multiple teams and managers.


• Manage calendars, schedule appointments, and coordinate meetings.


• Prepare, edit, and proofread documents, reports, and presentations.


• Handle incoming and outgoing communications (phone, email, mail).


• Maintain organized electronic and physical filing systems.


• Assist with travel arrangements and expense reporting.


• Support project coordination and follow-up activities.


• Manage office supplies and ensure smooth office operations.


• Act as a point of contact for internal and external inquiries.


• Assist with data entry and database maintenance.

Requirements

• Previous experience in an administrative support or similar role.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Strong organizational and time-management skills.


• Excellent written and verbal communication skills.


• Ability to multitask and prioritize effectively in a fast-paced environment.


• High school diploma or equivalent.


• Detail-oriented with a high level of accuracy.


• Ability to work independently and collaboratively.


• Experience with hybrid work models is a plus.


• Familiarity with standard office equipment.

Benefits

• Competitive salary package.


• Medical aid and dental benefits.


• Pension fund contributions.


• Paid annual leave.


• Opportunities for professional development and training.


• Flexible hybrid work arrangement.


• A positive and collaborative team environment.