Hybrid Administrative Specialist for Executive Support

IFG - International Financial Group; Washington; Hybrid; USD 34,000 - 52,000; Full time

Benefits offered by this job

Competitive hourly rate

Hybrid work model

Job summary

IFG - International Financial Group is seeking a proactive Business Administrator to support two Partner Directors and their teams in a hybrid onsite role (at least 3 days/week on-site). The position starts ASAP for an initial 18-month term, with potential extension, and focuses on delivering comprehensive administrative support across calendars, travel, procurement, and team coordination.

You will manage calendars, coordinate travel and expenses, handle headcount transactions, set up new hires,

Qualifications

• Minimum of 3+ years of administrative experience in an office/team setting.
• Proficiency in Outlook, Word, Excel, Visio, PowerPoint, and SharePoint.
• Strong attention to detail, problem-solving, organization, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work well with diverse individuals and groups, accommodating varying work styles and perspectives.
• Ability to work effectively under pressure, prioritize tasks, and maintain a positive attitude.
• High level of integrity and ability to handle sensitive and confidential information professionally.
• Prior experience with Microsoft Office is a must

Responsibilities

• Manage calendars with accuracy, timeliness, conflict resolution, and alignment to priorities.
• Act as a central point of contact for the team, providing support and coordination.
• Procure goods and services, including computer equipment and peripherals, while staying within the budget.
• Maintain accurate records of headcount transactions, requisition management, and PCN updates.
• Facilitate the end-to-end set-up process for new hires.
• Coordinate travel arrangements, reconcile expenses, manage distribution lists, and handle facility requests.
• Manage space allocation and coordination of team moves.
• Organize team morale events and offsites.
• Collaborate with the Lead Executive Assistant and Business Manager of the team.

Skills

Time management

Attention to detail

Communication

Organizational skills

Problem solving

Tools

Outlook

Word

Excel

Visio

PowerPoint

SharePoint

Job description

IFG - International Financial Group is seeking a proactive Business Administrator to support two Partner Directors and their teams in a hybrid onsite role (at least 3 days/week on-site). The position starts ASAP for an initial 18-month term, with potential extension, and focuses on delivering comprehensive administrative support across calendars, travel, procurement, and team coordination.

You will manage calendars, coordinate travel and expenses, handle headcount transactions, set up new hires,