Hybrid Executive Assistant – Leadership Scheduling

IFG - International Financial Group; Seattle (WA); Hybrid; USD 58,000 - 72,000; Full time

Benefits offered by this job

Hybrid work model

Mentorship and growth

Job summary

IFG - International Financial Group is seeking an Executive Administrative Assistant based in Redmond, WA, to join a fast-paced, collaborative environment. You will support leaders, coordinate logistics, and help create a seamless, inclusive workplace experience across the team.

You’ll handle calendar logistics, onsite workspace coordination, onboarding for new hires, cross-functional collaboration, and travel/expense tasks while contributing to a positive, one-team culture in a flexible hybrid

Qualifications

• Associate’s Degree (Business Admin, HR, Communications or related field) or equivalent experience.
• 1+ years of administrative, business support, or customer service experience.
• Strong communication, organization, and interpersonal skills.
• Ability to adapt quickly, manage multiple priorities, and maintain attention to detail.
• Proficiency with Microsoft 365 tools (Teams, Outlook, PowerPoint, Excel).

Responsibilities

• Manage calendar and meeting logistics for leaders and events.
• Provide onsite workspace logistics, supply management, and event coordination.
• Support new hire onboarding and create a welcoming experience.
• Collaborate cross-functionally with admins and stakeholders to maintain operations.
• Assist with expense reports, travel coordination, and workspace planning.

Skills

Communication

Organization

Interpersonal skills

Adaptability

Education

Associate degree or equivalent

Tools

Microsoft 365

Job description

IFG - International Financial Group is seeking an Executive Administrative Assistant based in Redmond, WA, to join a fast-paced, collaborative environment. You will support leaders, coordinate logistics, and help create a seamless, inclusive workplace experience across the team.

You’ll handle calendar logistics, onsite workspace coordination, onboarding for new hires, cross-functional collaboration, and travel/expense tasks while contributing to a positive, one-team culture in a flexible hybrid