Hybrid Administrative & Operations Coordinator

Sun Technologies, Inc.; Providence (RI); Hybrid; USD 34,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance (ACA)

401(k)

Sick leave

Job summary

Sun Technologies, Inc. in Providence, RI seeks an Administrative Support professional for a short-term contract (up to 3 months) to support administrative & academic operations, financial processing and information management.

Hybrid role with 3 days on-site and 2 remote; first week fully on-site. The ideal candidate will manage calendars, travel logistics, reimbursements, vendor contracts, and web/digital communications, using Microsoft Office and Google Workspace.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 1–2 years of office management/administrative support experience.
• Strong written and verbal communication with reporting and vendor management.
• Advanced Microsoft Office and Google Workspace skills; basic IT troubleshooting.
• Attention to detail and ability to propose and execute solutions under pressure.

Responsibilities

• Coordinate day-to-day office operations including mail distribution, supplies, and space access.
• Provide administrative support to academics and directors; maintain departmental continuity.
• Process reimbursements and track expenditures; review P‑Card logs and resolve discrepancies.
• Organize electronic/print filing, prepare reports, and ensure SPH standards are followed.
• Coordinate onboarding/offboarding and ensure coverage for operations and events.

Skills

Calendar management

Travel coordination

Financial processing

Vendor contracts

Customer service

Project coordination

Communication

Discretion with sensitive information

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Google Workspace (Gmail & Calendar)

Adobe Acrobat

Workday

Canva

Job description

Sun Technologies, Inc. in Providence, RI seeks an Administrative Support professional for a short-term contract (up to 3 months) to support administrative & academic operations, financial processing and information management.

Hybrid role with 3 days on-site and 2 remote; first week fully on-site. The ideal candidate will manage calendars, travel logistics, reimbursements, vendor contracts, and web/digital communications, using Microsoft Office and Google Workspace.