Hybrid Executive Admin Partner for GIT Leaders

MFS; United States; Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Retirement match

Education assistance

Tuition reimbursement

Time off and leaves

Medical and dental plans

Health Savings Account

Commuter benefits

Wellness programs

Job summary

MFS in the United States is seeking an experienced Administrative Assistant to support the Global Information Technology group. You will partner with leaders, manage complex calendars, coordinate travel, and help ensure smooth operations with minimal supervision.

The ideal candidate will have a Bachelor's degree, at least three years in a similar role, and strong skills in Outlook, Word, Excel, PowerPoint, and video conferencing. This role offers competitive pay and comprehensive benefits.

Qualifications

• Bachelor's degree or equivalent combination of education and work experience.
• Minimum three years of progressively responsible administrative assistant experience; experience supporting senior leaders in a complex corporate technology, operations, or project teams preferred.
• Excellent interpersonal, communication, organizational, and analytical skills.
• Advanced computer skills including Microsoft Outlook, Word, Excel, PowerPoint, and video conferencing technology; strong aptitude for learning new productivity and AI-enabled tools.
• Ability to work independently, manage competing priorities, and use discretion and sound judgment.
• Flexible, proactive, detail-oriented, and team focused.
• Experience with complex calendar management, meeting coordination, travel and expense management, and video conferencing technology.

Responsibilities

• Partners with assigned GIT leaders and team members to perform a variety of specialized administrative duties, which may be complex in nature.
• Provides extensive calendar support and meeting coordination, including managing complex and dynamic schedules, resolving conflicts, prioritizing competing demands, coordinating logistics, preparing materials, and tracking follow-up items.
• Develops a strong understanding of department needs, priorities, and team processes; proactively anticipates needs and uses sound judgment to help keep priorities and commitments moving forward.
• Builds strong working relationships with the GIT team, administrative colleagues, and other stakeholders across the firm to facilitate coordination and effective execution.
• Understands and masters relevant department systems, tools, and processes to support smooth and efficient operations.
• Gathers and organizes information for reports, presentations, meetings, and project-related materials; helps track key deadlines, commitments, and action items.
• Co-ordinates travel, conferences, meetings, team events, and related logistics; processes expense requests in a timely and accurate manner.
• Collaborates with administrative colleagues and GIT team members to support administrative procedures and specialized duties. Handles sensitive and confidential information with a high degree of discretion, professionalism, and judgment.
• Ensures internal and external communications, documents, and materials are accurate, organized, and error free.
• Adapts effectively to changing priorities and consistently looks for ways to improve processes and procedures to support efficiency across the GIT group.
• Performs additional responsibilities as requested.

Skills

Interpersonal skills

Communication skills

Organizational skills

Analytical skills

Independence

Time management

Calendar management

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Video conferencing tools

Job description

MFS in the United States is seeking an experienced Administrative Assistant to support the Global Information Technology group. You will partner with leaders, manage complex calendars, coordinate travel, and help ensure smooth operations with minimal supervision.

The ideal candidate will have a Bachelor's degree, at least three years in a similar role, and strong skills in Outlook, Word, Excel, PowerPoint, and video conferencing. This role offers competitive pay and comprehensive benefits.