Hybrid Administrative Specialist - Calendar & Events

Wwshemi; San Francisco (CA); Hybrid; USD 69,000 - 76,000; Full time

Job summary

Wwshemi is seeking an Administrative Assistant to support the Venture team. This contract role emphasizes calendar management, meeting coordination, and cross-functional collaboration to drive efficient operations in a fast-paced tech environment.

The role supports remote work with 3–4 days in the office per week, primarily in the San Francisco Bay Area, including Menlo Park or San Francisco offices. Strong communication and discretion are essential, with a focus on confidentiality and proactive

Qualifications

• 3+ years of high level experience providing strategic support to multiple managers and/or large teams.
• Proactive, positive and personable with excellent communication skills and an upbeat attitude.

Responsibilities

• Calendar management and meeting coordination for multiple stakeholders.
• Salesforce data entry and maintenance.
• Event planning support and occasional staffing of events.
• Provide on-site network support as needed and coordinate with cross-functional teams.
• Proactive communication and timely responses to urgent inquiries.

Skills

Calendar management

Cross-functional teamwork

Communication

Discretion and confidentiality

Attention to detail

Problem solving

Prioritization

Tools

Salesforce

Gmail

Google Calendar

Google Suite

Zoom

Job description

Wwshemi is seeking an Administrative Assistant to support the Venture team. This contract role emphasizes calendar management, meeting coordination, and cross-functional collaboration to drive efficient operations in a fast-paced tech environment.

The role supports remote work with 3–4 days in the office per week, primarily in the San Francisco Bay Area, including Menlo Park or San Francisco offices. Strong communication and discretion are essential, with a focus on confidentiality and proactive