Hybrid Administrative Assistant — Calendar & Meetings Master

System One, Inc.; Denver (CO); Hybrid; USD 41,000 - 44,000; Full time

Job summary

System One, Inc. is seeking an Administrative Assistant in Denver, Colorado for a 12-month contract. Hybrid work model with calendar management and meeting coordination.

The role supports leadership and cross-functional teams, handling expenses, travel, and document coordination, ensuring timely delivery of materials and accurate action-tracking. Candidates should have strong calendar management, meeting coordination, and prior experience in fast-paced environments; proficiency with Teams is a

Qualifications

• Calendar management and prioritization experience.

Responsibilities

• Manage calendars and prioritization, including resolving conflicts and protecting focus time.
• Schedule and coordinate leadership, vendor, program and cross-functional meetings.
• Prepare agendas, organize pre-reads, and ensure materials are available before meetings.
• Capture and track actions, decisions and follow-ups from key meetings.
• Coordinate recurring leadership cadences and help maintain a consolidated view of upcoming commitments and deadlines.
• Support meeting logistics, rooms, Teams links, travel and events when needed.
• Manage routine administrative tasks such as expenses, corporate-card items and other time-sensitive submissions.
• Assist with document, presentation and communication coordination, including collecting inputs and managing review cycles.
• Triage incoming requests and ensure the right items get to the right leader.
• Provide general administrative support across Customer Core and Customer Portfolio as priorities shift.

Skills

Calendar management

Meeting coordination

Agenda preparation

Action tracking

Travel arrangement

Document coordination

Prioritization

Customer Core and Customer Portfolio

Job description

System One, Inc. is seeking an Administrative Assistant in Denver, Colorado for a 12-month contract. Hybrid work model with calendar management and meeting coordination.

The role supports leadership and cross-functional teams, handling expenses, travel, and document coordination, ensuring timely delivery of materials and accurate action-tracking. Candidates should have strong calendar management, meeting coordination, and prior experience in fast-paced environments; proficiency with Teams is a