Hybrid Administrative Coordinator — Meetings & Operations

National Board of Osteopathic Medical Examiners; Chicago (IL); Hybrid; USD 48,000 - 60,000; Full time

Job summary

The National Board of Osteopathic Medical Examiners (NBOME) seeks a highly organized administrative professional to provide broad support across multiple departments, including meeting coordination and operations. A minimum of an Associates Degree is required.

The role offers a hybrid schedule with two remote days (Monday and Friday) and three in-office days (Tue–Thu). Strong organizational and communication skills are essential to manage calendars, travel, and materials for leadership and

Qualifications

• Minimum of 3 years experience in administrative support roles.
• Experience with Zoom or Microsoft Teams preferred.
• Proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint.
• Strong time management and organizational skills.
• Strong written and oral communication skills.
• Ability to work some evenings and weekends.

Responsibilities

• Provide meeting support to operational and board committees: planning, scheduling, catering, logistics.
• Create, compile, organize, post and distribute meeting materials.
• Manage calendars, travel arrangements, travel reimbursements, conference registrations, and related admin tasks.
• Prepare PPT presentations, correspondence, reports; proofread and edit.
• Support project timelines to ensure deadlines are met.
• General printing, copying, filing, shredding tasks.
• Compile monthly AMEX documentation and required management approvals.
• Provide back-up support for Accounts Payable check payments.
• Facilities and Space Planning support: track facilities requests and assist with tasks.
• Assist onsite employee activity logistics.

Skills

Time management

Organizational skills

Written and verbal communication

Meeting coordination

Attention to detail

Education

Associates Degree

Tools

Zoom

Microsoft Teams

Microsoft Outlook

Excel

PowerPoint

Word

SharePoint

Job description

The National Board of Osteopathic Medical Examiners (NBOME) seeks a highly organized administrative professional to provide broad support across multiple departments, including meeting coordination and operations. A minimum of an Associates Degree is required.

The role offers a hybrid schedule with two remote days (Monday and Friday) and three in-office days (Tue–Thu). Strong organizational and communication skills are essential to manage calendars, travel, and materials for leadership and