Administrative Assistant

National Board of Osteopathic Medical Examiners; Chicago (IL); Hybrid; USD 48,000 - 60,000; Full time

Job summary

The National Board of Osteopathic Medical Examiners (NBOME) seeks a highly organized administrative professional to provide broad support across multiple departments, including meeting coordination and operations. A minimum of an Associates Degree is required.

The role offers a hybrid schedule with two remote days (Monday and Friday) and three in-office days (Tue–Thu). Strong organizational and communication skills are essential to manage calendars, travel, and materials for leadership and

Qualifications

• Minimum of 3 years experience in administrative support roles.
• Experience with Zoom or Microsoft Teams preferred.
• Proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint.
• Strong time management and organizational skills.
• Strong written and oral communication skills.
• Ability to work some evenings and weekends.

Responsibilities

• Provide meeting support to operational and board committees: planning, scheduling, catering, logistics.
• Create, compile, organize, post and distribute meeting materials.
• Manage calendars, travel arrangements, travel reimbursements, conference registrations, and related admin tasks.
• Prepare PPT presentations, correspondence, reports; proofread and edit.
• Support project timelines to ensure deadlines are met.
• General printing, copying, filing, shredding tasks.
• Compile monthly AMEX documentation and required management approvals.
• Provide back-up support for Accounts Payable check payments.
• Facilities and Space Planning support: track facilities requests and assist with tasks.
• Assist onsite employee activity logistics.

Skills

Time management

Organizational skills

Written and verbal communication

Meeting coordination

Attention to detail

Education

Associates Degree

Tools

Zoom

Microsoft Teams

Microsoft Outlook

Excel

PowerPoint

Word

SharePoint

Job description

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a highly organized and detail-oriented administrative professional to provide broad support in the areas of meeting coordination, operational activities and general administrative tasks across multiple departments.

This position does require a minimum of an Associates Degree.

Hybrid work schedule with two days remote optional (Monday & Friday) and three days mandatory in office work (Tuesday-Thursday).

Responsibilities:

Provide meeting support to operational and board committees as assigned:

• Responsible for all aspects of meeting planning, scheduling, catering, and logistics
• Create, compile, organize, post and distribute meeting materials

Provide general administrative support to leadership team members in multiple departments as requested:

• Manage calendars, travel arrangements, travel reimbursements, conference registrations, and related administrative activities, etc.
• Prepare PPT presentations, correspondence, reports; proofread and edit
• Support project timelines to ensure deadlines are met
• General printing, copying, filing, shredding activities
• Compile monthly AMEX documentation and required management approvals
• Provide back-up support for the Accounts Payable check payment process

Other duties as requested

Facilities and Space Planning Support

• Support the management and tracking of facilities requests
• Provide assistance with the tasks and activities of the Facilities and Space Planning group
• Assist with onsite employee activity logistics

Other duties as requested

Qualifications:

• Minimum of 3 years experience in administrative support roles
• Experience with Zoom or Microsoft Teams preferred
• Proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint
• Strong time management and organizational skills
• Strong written and oral communication skills
• Ability to work some evenings and weekends