Administrative Coordinator - Law Firm (Hybrid)

Skadden, Arps, Slate, Meagher & Flom LLP; Los Angeles (CA); Sur place; USD 85 000 - 100 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Year-end bonuses

Health care

401(k) plan

Paid time off

Parental leave

Learning & development

Well-being programs

Community impact

Résumé du poste

Skadden, Arps, Slate, Meagher & Flom LLP seeks an Administrative Coordinator in Los Angeles (on-site/hybrid) to support Paralegal Services and Professional Support divisions. You will coordinate schedules, prepare reports, and liaise with Conference Services, ensuring timely responses and accurate time/attendance processing.

The role requires a bachelor's degree and at least two years in a law firm or professional services setting, with strong software skills and a professional, confidential

Qualifications

• Bachelor's degree required.
• Minimum of two years' related experience in a law firm or professional services environment.
• Proficiency with Outlook, Excel and PowerPoint; ability to learn new software.

Responsabilités

• Assists with scheduling and calendar management for team meetings, training programs, events and department-wide meetings across the attorney support departments.
• Assists with preparing and tracking training initiatives for new hires and continuing education programs.
• Assists with preparing department reports, spreadsheets, presentations, and other operational documents.
• Coordinates with Conference Services for meeting and training requests, including audio-visual and catering services.
• Monitors shared department inboxes, email requests, and assignments, helping to ensure timely responses.
• Reviews time on a weekly basis to ensure compliance with daily entry requirements.
• Assists with administrative responsibilities, including monitoring and approving time and attendance records, absence requests, and overtime.
• Maintains department spreadsheets, trackers, and databases related to staffing, workflow, attendance, coverage, overtime, and other operational metrics.
• Processes invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached prior to forwarding the documents for signature.
• Develops project strategies to ensure efficient completion of tasks.
• Escalates employee relations concerns, staffing issues, or operational problems to the Senior Manager as appropriate.
• Consults with the Firm's business services departments and internal employees at all levels.
• Coordinates with other Firm offices both domestically and internationally as required.
• Assists with Department initiatives and special projects.
• Assures that all completed projects adhere to accepted professional standards.
• Organizes and facilitates conference and video calls.
• Performs assignments that are varied and complex in nature, often while under time critical deadlines.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Regular and reliable physical presence.
• Complies with and understands Firm operations, policies and procedures.
• Performs other related duties, as assigned.

Connaissances

Customer service

Communication

Organizational skills

Analytical skills

Time management

Discretion/confidentiality

Team collaboration

Formation

Bachelor's degree

Outils

Outlook

Excel

PowerPoint

Description du poste

Skadden, Arps, Slate, Meagher & Flom LLP seeks an Administrative Coordinator in Los Angeles (on-site/hybrid) to support Paralegal Services and Professional Support divisions. You will coordinate schedules, prepare reports, and liaise with Conference Services, ensuring timely responses and accurate time/attendance processing.

The role requires a bachelor's degree and at least two years in a law firm or professional services setting, with strong software skills and a professional, confidential