Hybrid Administrative Coordinator II — Scheduling & Operations

Fred Hutchinson Cancer Center; Seattle (WA); Hybrid; USD 47,000 - 70,000; Full time

Benefits offered by this job

Medical/vision

Dental

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Paid parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle seeks an experienced administrative professional to coordinate calendars, manage meetings, and support faculty and programs. The role emphasizes proactive communication, travel arrangements, and event support in a hybrid setting with three days/week on-site at the South Lake Union campus.

The successful candidate will bring independence, strong attention to detail, and a track record of managing multiple tasks while partnering with division leadership to

Qualifications

• Requires High School/GED and six years of administrative or relevant experience OR equivalent education/experience.
• Proactive and independent in managing multiple activities while supporting faculty and leadership.
• Experience with event planning, budgeting, execution and wrap-up.
• Strong MS Office proficiency and ability to adopt new technologies.

Responsibilities

• Manage the implementation and administration of policies and procedures for the division.
• Coordinate calendars and meetings with stakeholders on behalf of faculty and programs.
• Communicate proactively to mitigate schedule conflicts.
• Arrange travel, reconcile costs, and process reimbursements per policy.
• Support events and seminars weekly; handle personnel administration tasks as needed.
• Track and reconcile billing and financial information and reports.

Skills

Administrative experience

Calendar management

Communication skills

Event coordination

Team player

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Fred Hutchinson Cancer Center in Seattle seeks an experienced administrative professional to coordinate calendars, manage meetings, and support faculty and programs. The role emphasizes proactive communication, travel arrangements, and event support in a hybrid setting with three days/week on-site at the South Lake Union campus.

The successful candidate will bring independence, strong attention to detail, and a track record of managing multiple tasks while partnering with division leadership to