Hybrid Executive Assistant to VP - Strategic Partner

Fred Hutchinson Cancer Center; Seattle (WA); Hybrid; USD 82,000 - 124,000; Full time

Benefits offered by this job

Medical/vision benefits

Dental benefits

Flexible spending accounts

Retirement plan

Life insurance

Disability insurance

Employee assistance program

Onsite health clinic

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Paid parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle seeks an Executive Assistant to VP/Officer to provide advanced administrative support, manage complex calendars, and coordinate strategic priorities. The role requires handling confidential information, preparing executive correspondence, and coordinating meetings with internal/external partners.

The position supports travel planning, budgeting assistance, and stakeholder management, with a hybrid work arrangement and opportunities to contribute to

Qualifications

• Minimum five years of complex administrative support/management experience.
• Advanced proficiency with Microsoft Office Suite.
• Experience using Zoom and MS Teams for virtual meetings.
• Strong organizational and detail-oriented capabilities.

Responsibilities

• Manage a complex calendar and schedule for the executive, coordinating with internal and external partners.
• Prepare executive-level correspondence, reports, and presentations with confidentiality.
• Lead logistics for meetings, including agenda, materials, and minutes as needed.
• Act as liaison between executive, leaders, boards, and stakeholders to ensure communication.
• Organize domestic and international travel with itineraries and contingency planning.
• Track data for reports and dashboards to support decision-making.
• Support budget preparation and expense tracking, identify cost-saving measures.
• Assist in developing and tracking strategic initiatives and status summaries.
• Handle sensitive information discreetly and maintain secure filing systems.
• Anticipate leadership needs and improve administrative processes.

Skills

Advanced MS Office

Independent problem-solving

Strong organizational skills

Attention to detail

Experience with virtual meetings

Education

Undergraduate degree or equivalent experience

Tools

Zoom

MS Teams

Job description

Fred Hutchinson Cancer Center in Seattle seeks an Executive Assistant to VP/Officer to provide advanced administrative support, manage complex calendars, and coordinate strategic priorities. The role requires handling confidential information, preparing executive correspondence, and coordinating meetings with internal/external partners.

The position supports travel planning, budgeting assistance, and stakeholder management, with a hybrid work arrangement and opportunities to contribute to