Global Programs Administrative Coordinator – Hybrid

Tufts University; Medford Hillside (MA); Hybrid; USD 38,000 - 53,000; Full time

Job summary

Tufts Global Education, part of Tufts University in Medford, MA, seeks an Administrative Coordinator to provide advanced administrative support and coordinate operations for the department. You will handle confidential matters and serve as a primary resource for students, faculty, staff, and other constituents.

The role requires managing calendars, preparing complex documents, and coordinating events; strong organizational, interpersonal, and financial monitoring skills are essential.

Qualifications

• High school diploma or GED required.
• College degree may substitute for some experience.
• Related experience (5+ years) preferred.
• Advanced knowledge of Microsoft Office Suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.

Responsibilities

• Provides advanced administrative support and coordinates operations for the department or business unit.
• Manages calendars and schedules complex meetings and logistics; coordinates with internal and external groups.
• Produces and edits documents, reports, and materials for presentations; handles routine correspondence.
• Oversees daily operations, monitors workflow, and ensures services from university departments meet needs.
• Maintains databases and file systems; extracts data for reports and analysis.
• Coordinates plans and logistics for projects and events; handles marketing and communications for events.
• Tracks expenditures, assists with projections and HR/payroll transactions as needed.
• Trains new staff and temporary help; provides guidance and feedback on performance.

Skills

Organizational skills

Interpersonal skills

Related Experience 5+ years

Hybrid work experience

Education

High School / GED

College degree may substitute for some years of experience

Tools

Microsoft Office

Job description

Tufts Global Education, part of Tufts University in Medford, MA, seeks an Administrative Coordinator to provide advanced administrative support and coordinate operations for the department. You will handle confidential matters and serve as a primary resource for students, faculty, staff, and other constituents.

The role requires managing calendars, preparing complex documents, and coordinating events; strong organizational, interpersonal, and financial monitoring skills are essential.