Strategic Administrative & Operations Coordinator

Tufts University; North Grafton (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tufts University’s Department of Large Animal Clinical Sciences seeks an experienced administrative professional to support day-to-day operations, coordinate calendars and meetings, and manage communications for faculty and students.

The role requires handling confidential information, producing complex documents, overseeing databases, and assisting with budgets and payroll tasks. Strong MS Office skills and excellent organizational abilities are essential.

Qualifications

• Advanced knowledge of Microsoft Office suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.

Responsibilities

• Serve as highly visible resource for internal and external constituents; explain/enforce department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers.
• Produces and edits complex documents, reports, spreadsheets and material for presentations; prepares meeting agendas and minutes.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Oversees daily operations of department or business unit; evaluates workflow, productivity and customer service.
• Oversees databases and file systems; manipulates and audits data or requests data from other sources for reports for analysis.
• Coordinates plans and logistics for projects and larger scale events; handles marketing and publicity, communication with speakers and coordination of venue.
• Monitors and tracks expenditures; assists with assigned projections and grants; prepares reports.
• Trains new support staff, students and temporary help; may provide direction and feedback on work performance; handles payroll transactions.
• Performs other duties as needed.

Skills

Organizational skills

Interpersonal skills

Microsoft Office

Financial transactions

Education

High School / GED

College degree may substitute

Tools

None

Job description

Tufts University’s Department of Large Animal Clinical Sciences seeks an experienced administrative professional to support day-to-day operations, coordinate calendars and meetings, and manage communications for faculty and students.

The role requires handling confidential information, producing complex documents, overseeing databases, and assisting with budgets and payroll tasks. Strong MS Office skills and excellent organizational abilities are essential.