Hybrid Administrative Associate: Office Support

Illinois Comptroller; Springfield (IL); On-site; USD 46,000 - 61,000; Full time

Job summary

Central Management Services (CMS) is seeking a salaried Office Associate to provide essential clerical support in the Springfield area. The role involves enrollment processing, beneficiary updates, payroll changes, address changes, and related documentation.

You will perform document preparation for scanning, enter data into systems, and verify form accuracy through mainframe and web-based applications. Overtime and in-office presence are common parts of the schedule.

Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school.
• Requires two (2) years of office experience.
• Requires the ability to keyboard accurately at 45 words per minute (wpm).
• Two (2) years of professional experience with office practices, procedures, and programs preferred.
• Two (2) years of professional experience with Windows, word processing, spreadsheets, databases, imaging software, and mainframe software preferred.

Responsibilities

• Under direction, performs a wide variety of complex, specialized, and general office support functions for managers and staff.
• Compiles and prepares documents for scanning and enters information into the database.
• Performs a preliminary review of incoming deferred compensation forms for accuracy and clarity, researching eligibility through mainframe, web-based, and proprietary applications.

Skills

Office experience

Keyboarding 45 wpm

Education

High school diploma

Tools

Windows

Word processing

Spreadsheet

Database

Imaging software

Mainframe

Job description

Central Management Services (CMS) is seeking a salaried Office Associate to provide essential clerical support in the Springfield area. The role involves enrollment processing, beneficiary updates, payroll changes, address changes, and related documentation.

You will perform document preparation for scanning, enter data into systems, and verify form accuracy through mainframe and web-based applications. Overtime and in-office presence are common parts of the schedule.