Hybrid Administrative Associate — Data Entry & Scheduling

University of Massachusetts Medical School; Westborough (MA); Hybrid; USD 40,000 - 48,000; Full time

Job summary

University of Massachusetts Medical School is seeking an Administrative Associate I to perform diversified administrative duties under supervision. The role includes data entry, report generation, travel logistics, and calendar support.

The position requires high school diploma or equivalent, strong Microsoft Office skills, and excellent organizational and communication abilities. It is mainly remote with periodic on-site presence, offering a hybrid work arrangement.

Qualifications

• High school diploma or equivalent experience.
• 0 years of experience, entry level role.
• Specialized secretarial training preferred.
• Knowledge of Word, Excel, PowerPoint, Outlook.
• Strong organizational, verbal and written communication skills.
• Ability to prioritize and solve problems.

Responsibilities

• Perform data entry and generate reports.
• Assist with travel logistics and schedule coordination; support travel advance and forms.
• Process and track invoices, payments, requisitions and reimbursements.
• Prepare materials, agendas, notes, and handouts.
• Type, edit, and proofread material.
• Answer phones and screen calls; relay information within authority.
• Provide calendar management; arrange conferences, meetings, interviews, appointments.
• Review, sort, file materials; maintain filing system and provide information.
• Order and maintain office supplies.
• Open, review, and distribute mail; route priority mail.
• Answer routine correspondence.
• Perform other duties as required.

Skills

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Prioritization

Problem solving

Education

High school diploma

Tools

Microsoft Office - Word, Excel, PowerPoint, Outlook

Job description

University of Massachusetts Medical School is seeking an Administrative Associate I to perform diversified administrative duties under supervision. The role includes data entry, report generation, travel logistics, and calendar support.

The position requires high school diploma or equivalent, strong Microsoft Office skills, and excellent organizational and communication abilities. It is mainly remote with periodic on-site presence, offering a hybrid work arrangement.