Hybrid Administrative Associate: Faculty Scheduling

UNC Health; Chapel Hill (NC); Hybrid; USD 25,000 - 35,000; Full time

Job summary

UNC Health in Chapel Hill is seeking an Administrative Associate to support a group of faculty and academic/clinical operations. The role emphasizes professional communication, calendar coordination, and scheduling using Qgenda, with hybrid work as part of UNC Health's collaboration model.

The position requires a high school diploma or GED and at least one year of clerical experience; Bachelor's or Associate degrees reduce experience requirements.

Qualifications

• Customer-focused; prioritizes the needs of customers and colleagues.
• Proficient with Microsoft Office to produce reports and documents.
• Able to learn and master the scheduling system Qgenda.
• Willing to accept feedback and pursue continuous improvement.
• Capable of meeting internal and external requirements and timelines.

Responsibilities

• Coordinating and managing faculty calendars.
• Organizing faculty meetings.
• Preparing and editing CVs, NIH biosketches, and division communications.
• Assisting with clinical scheduling activities through Qgenda.
• Coordinating recruitment, onboarding, interviews, and visits.
• Supporting onboarding processes and departmental events.
• Managing asset/inventory records and departmental mail.
• Coordinating faculty travel and reimbursements.

Skills

Customer Focus

Communication skills

Coachability

Accountability

Fiscal responsibility

Conflict Resolution

Education

High School diploma or GED

Tools

Microsoft Office

Qgenda

Scheduling system

Job description

UNC Health in Chapel Hill is seeking an Administrative Associate to support a group of faculty and academic/clinical operations. The role emphasizes professional communication, calendar coordination, and scheduling using Qgenda, with hybrid work as part of UNC Health's collaboration model.

The position requires a high school diploma or GED and at least one year of clerical experience; Bachelor's or Associate degrees reduce experience requirements.