Administrative Support Specialist

University of North Carolina - Chapel Hill; Elkins Hills (NC); Vor Ort; USD 45.000 - 55.000; Vollzeit

Zusammenfassung

The University of North Carolina - Chapel Hill is seeking an Admin Support Specialist to provide a wide range of administrative support in the Department of Family Medicine. This full-time permanent position requires coordination of activities and direct support for faculty members.

Candidates should have a high school diploma, organizational skills, and experience in a professional office environment. The role involves managing calendars, supporting events, and ensuring efficient operations within the department.

Qualifikationen

• Minimum one year of related office experience.
• Ability to manage calendars and scheduling effectively.
• Experience with administrative duties in a professional environment.

Aufgaben

• Provide administrative support for multiple faculty members.
• Coordinate conference center activities and building operations.
• Assist with the preparation for new staff and faculty.

Kenntnisse

Organizational skills

Attention to detail

Professional interpersonal communication skills

Problem-solving

Microsoft Office applications

Ausbildung

High school diploma or equivalency

Jobbeschreibung

Position Title and Basic Information

Admin Support Specialist - Advanced (Family Medicine, UNC Chapel Hill).

Full‑time permanent, 40 hours per week. Work schedule: Monday‑Friday, 8:00 a.m. – 5:00 p.m.; occasional evenings/weekends as required. Location: Chapel Hill, NC.

Hiring range: $45,000 - $55,000.

Position Summary

The vision of the Department of Family Medicine is to promote the health of the people of North Carolina and the nation through leadership and innovation in clinical practice, medical education, research, and community service. Key elements of this vision include:

• Provision of innovative, comprehensive, high‑quality, and cost‑effective health care that is patient and family‑oriented, community‑focused, and evidence‑based.
• Development and maintenance of outstanding medical education programs for medical students, residents, fellows, and practicing physicians.
• Promotion of the discovery and dissemination of knowledge essential to clinical practice, teaching, and the improvement of health care organization.
• Work in partnership and service to individuals, community organizations, and local, state, and government agencies to address unmet health needs.
• Support for a healthcare system embodying compassion, fairness, equality, tolerance, personal responsibility, respect for individuals, and concern for family and community.

Responsibilities

This position provides a wide range of administrative, office, and program support services for the department. Responsibilities support multiple faculty members, projects, and programs and require close collaboration with colleagues to ensure seamless administrative operations. Duties include:

• Coordinating conference center activities and building operations.
• Serving as the primary point of contact and providing administrative support for faculty.
• Managing calendars and scheduling.
• Processing travel reimbursements.
• Assisting with coordination of faculty Continuing Medical Education (CME) activities and project budgets.
• Supporting departmental activities and events.
• Coordinating project‑related communications.
• Assisting with space preparation for new staff and faculty; coordinating front desk coverage operations.
• Performing other administrative duties as assigned by the department manager.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or an equivalent combination of training and experience.

Management Preferences

• Previous experience providing administrative support in a professional office environment, planning meetings, managing calendars, and problem‑solving.
• Previous experience using Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Organizational skills, attention to detail, and the ability to exercise sound judgment and discretion while prioritizing competing priorities.
• Ability to exhibit professional interpersonal communication skills, both verbal and written.
• Ability to maintain effective working relationships with all peers, program‑related personnel, and faculty, demonstrating initiative and remaining calm under pressure.

Equal Opportunity Employer Statement

The University is an equal‑opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.