Hybrid Senior Admin Assistant for Life Sciences Executives

Beacon Hill Staffing Group; Waltham (MA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision package

Leave programs

Job summary

Beacon Hill Staffing Group in Waltham, MA is seeking a Senior Administrative Assistant for a 3+ month contract at a life sciences company. The position offers $40/hour on a hybrid schedule (4 days onsite), with a standard 40-hour work week from 8:30 AM to 5:00 PM.

Responsibilities include supporting C-level executives, managing complex calendars and travel arrangements (domestic and international), preparing presentations and reports, processing expense reports, and coordinating internal and

Qualifications

• Experience supporting C-level or senior executives.
• Strong organizational, communication, and calendar management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to C-level executives and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling.
• Coordinate domestic and international travel arrangements and itineraries.
• Process expense reports and assist with meeting preparation and follow-up.
• Coordinate internal and external meetings with multiple stakeholders.
• Prepare and organize presentations, reports, correspondence, and other documentation.
• Maintain confidentiality when handling sensitive information.
• Assist with general office and administrative operations.
• Collaborate with other administrative professionals to support daily business needs.

Skills

Executive support

Calendar management

Multitasking

Communication skills

Prioritization

Tools

Microsoft Office

Outlook

Job description

Beacon Hill Staffing Group in Waltham, MA is seeking a Senior Administrative Assistant for a 3+ month contract at a life sciences company. The position offers $40/hour on a hybrid schedule (4 days onsite), with a standard 40-hour work week from 8:30 AM to 5:00 PM.

Responsibilities include supporting C-level executives, managing complex calendars and travel arrangements (domestic and international), preparing presentations and reports, processing expense reports, and coordinating internal and