Administrative Assistant

Lincoln Property Company; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading real estate firm based in New York is seeking an Administrative Assistant to provide comprehensive support to senior executives in their Charlotte office. The ideal candidate will manage executive calendars, assist with monthly reporting processes, and maintain organized filing systems. The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to maintain confidentiality. This role is essential for ensuring smooth operations and effective project management within the team.

Qualifications

• 1-2 years of administrative support experience, preferably with executives.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong verbal and written communication skills.

Responsibilities

• Manage executive calendars ensuring effective scheduling and communication.
• Assist with monthly reporting processes, including compiling data and preparing summaries.
• Draft, format, and distribute professional email communications.

Skills

Organizational Skills

Communication

Tech Proficiency

Attention to Detail

Time Management

Confidentiality

Problem Solving

Collaboration

Adaptability

Education

Bachelor’s degree in Business Administration, Communications or related field

Tools

Microsoft Office Suite

Job description

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As an Administrative Assistant within Corporate Advisory & Solutions, you’ll be responsible for providing comprehensive support to senior executives while also assisting with administrative tasks across our Charlotte office. This role is essential for ensuring smooth operations, effective communication, and efficient management of projects and schedules.

Key Responsibilities

• Manage executive calendars ensuring effective scheduling and communication.
• Assist with monthly reporting processes, including compiling data, preparing summaries, and supporting follow-up communications for senior leadership.
• Draft, format, and distribute professional email communications on behalf of senior leaders related to monthly reporting, updates, and internal initiatives.
• Prepare and process expense reports in a timely and accurate manner.
• Maintain organized filing systems, both digital and physical, for important documents and correspondence.
• Collaborate in coordinating office events, maintaining office supplies, and managing the day‑to‑day office environment.
• Provide general administrative support to the executive team, helping manage day‑to‑day priorities and tasks.
• Maintain confidentiality while handling sensitive company and personal information for executives.

Qualifications

• Education:
  • Bachelor’s degree in Business Administration, Communications or a related field preferred, or equivalent experience.
• Experience:
  • Preferred 1‑2 years of administrative support experience, preferably with exposure to supporting executives or senior management.
• Skills:
  • Organizational Skills: Exceptional ability to manage multiple tasks and prioritize effectively in a fast‑paced environment.
  • Communication: Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders.
  • Tech Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools or other office software.
  • Attention to Detail: High level of accuracy in managing schedules, preparing documents, and tracking tasks.
  • Time Management: Strong ability to manage time efficiently, meet deadlines, and handle multiple responsibilities simultaneously.
  • Confidentiality: Ability to maintain discretion and confidentiality when handling sensitive company and personal information.
  • Reporting & Documentation: Ability to support recurring reports, track deadlines, and present information clearly and accurately for senior stakeholders.
• Other Competencies:
  • Problem Solving: Ability to anticipate needs, troubleshoot issues, and provide creative solutions.
  • Collaboration: Comfortable working independently as well as collaboratively within a team environment.
  • Adaptability: Flexibility to adjust to changing priorities, shifting deadlines, and executive needs.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.