Office Administrator BDO

Cosmotek College; Anchorage (AK); On-site; USD 45,000 - 65,000; Full time

Job summary

Cosmotek College is seeking an Office Administrator responsible for overall office operations at the Anchorage location. The role liaises between principals, staff, and local offices to uphold administrative policies and procedures. Onsite work at one or more offices is required.

The position oversees vendor relationships, budgeting, training, onboarding, and event support while ensuring efficient office services and cross-office coordination.

Qualifications

• Two or more years of management experience or five or more years of administrative experience.
• Experience in a professional services firm preferred.
• High school diploma or GED required; bachelor’s degree preferred.

Responsibilities

• Manages day-to-day operations of the office, maintaining relationships with local vendors and property management.
• Completes annual office budgets and monitors expenditures to ensure budget compliance.
• Drives consistency by championing systems and processes for business lines and space management; coordinates with National Real Estate for logistics.
• Implements training for administrative staff and supports local purchasing and inventory control.
• Welcomes new employees, assists with onboarding, and supports events, proposals and presentations.

Skills

Management experience

Administrative experience

Budgeting

Vendor relations

Education

High school diploma / GED

Bachelor's degree (preferred)

Job description

Full job description

Job Summary:

The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location(s).

The work associated with this position is performed onsite at one or more BDO offices.

Job Duties:

• Manages day-to-day operations of the facility, ensuring proper office functioning and maintaining relationships with local vendors and property management to resolve issues
• Completes annual office budgets and monitor expenditures to ensure compliance with budget
• Drives consistency by understanding and championing systems and processes for business lines, providing guidance to other offices, and partnering with National Real Estate for space management and logistics
• Implements training programs for administrative staff, coordinates local purchasing and inventory control, and provides support to business lines as a primary or backup resource
• Welcomes new employees, assists with onboarding processes, and partners with various teams to manage administrative support for activities such as events, proposals, and presentations
• Other duties as required

Supervisory Responsibilities:

• Supervises the day-to-day workload and oversight of administrative team members
• Evaluates the performance of direct and indirect reports, provides performance feedback, as appropriate, and assists in the development of goals and objectives to enhance their professional development
• Ensures administrative team members are trained on all relevant software, resources, and processes

Qualifications, Knowledge, Skills and Abilities:

Education:

• High school diploma, GED, or equivalent, required
• Bachelor's degree, preferred

Experience:

• Two (2) or more years of management experience or five (5) or more years of administrative experience, required
• Experience in a professional services firm, preferred