Hybrid Administrative Assistant - Scheduling & Office Ops

Bradshaw Home; United States; Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company matching

Vacation time

Floating holidays

Company holidays

Job summary

Bradshaw Home is seeking an Administrative Assistant to provide administrative and operational support to assigned departments and leaders. The role includes coordinating schedules, arranging meetings, maintaining records, and assisting with travel and expense processes.

The position is primarily hybrid, with onsite attendance required Tuesday through Thursday at our Rancho Cucamonga office and remote work on Monday and Friday. 8:00 a.m. – 5:00 p.m. hours, with potential adjustments as needed.

Qualifications

• High School Diploma or equivalent required.
• Associate degree preferred.
• 4+ years of administrative or office support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication.
• Excellent customer service and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to assigned leaders and functional teams.
• Coordinate calendars, meetings, and conference room reservations.
• Schedule interviews, meetings, and other business appointments.
• Prepare, format, and distribute correspondence, reports, presentations, and meeting materials.
• Support travel arrangements and itinerary preparation.
• Process expense reports and reimbursement requests.
• Maintain files, records, and departmental documentation.
• Handle incoming inquiries and route requests appropriately.
• Maintain confidentiality when handling sensitive information.
• Assist with special projects and administrative tasks as assigned.
• Serve a primary contact for facilities issues, maintenance requests, and property management communications.
• Assist with ordering and maintaining office, kitchen, and breakroom supplies.
• Support mail distribution, shipping, and receiving activities.
• Coordinate catering orders and meeting logistics.
• Assist with company events, team meetings, and employee activities.
• Submit maintenance requests and coordinate with vendors as needed.
• Support reception and visitor management activities when necessary.

Skills

Organizational skills

Time management

Professional communication

Customer service

Multitasking

Education

High School Diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Bradshaw Home is seeking an Administrative Assistant to provide administrative and operational support to assigned departments and leaders. The role includes coordinating schedules, arranging meetings, maintaining records, and assisting with travel and expense processes.

The position is primarily hybrid, with onsite attendance required Tuesday through Thursday at our Rancho Cucamonga office and remote work on Monday and Friday. 8:00 a.m. – 5:00 p.m. hours, with potential adjustments as needed.