Administrative Assistant | Interior Design Firm

Interior Talent; Wayne (PA); Hybrid; USD 40,000 - 52,000; Full time

Job summary

A leading talent recruitment firm is seeking a proactive and organized Administrative Assistant to support day-to-day operations in a dynamic design environment. Responsibilities include project financial documentation, vendor compliance, and office organization. Ideal candidates will have 2+ years of experience in administrative roles, strong organizational and communication skills, and proficiency in Microsoft Office. This full-time role offers a hybrid working style after training and is perfect for individuals looking to grow in a creative, fast-paced environment.

Qualifications

• 2+ years of administrative experience, preferably in design or creative environments.
• Ability to manage multiple priorities.
• Experience with design software or project management tools is a plus.

Responsibilities

• Assist with preparing project financial documentation.
• Help with vendor management and compliance.
• Document AR transactions.
• Coordinate client gifting schedule.
• Maintain office organization and supplies.
• Assist with meeting logistics.
• Process inventory orders and maintain internal database.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Detail-oriented

Problem-solving

Job description

A connector, resource, and recruiter for the Architecture and Interior Design industries.

Working Style: Hybrid working opportunity after training

We are seeking a highly organized and detail-oriented Administrative Assistant to support our client's dynamic interior design firm. This individual will play a key role in keeping the office running smoothly, supporting the design team, and ensuring that day-to-day operations are handled with efficiency and professionalism. The ideal candidate is proactive, resourceful, and thrives in a fast‑paced, creative environment.

Key Responsibilities

• Assist with preparing project financial documentation and maintaining order records
• Assist with vendor management, including submissions of resale certificates and ensuring compliance with purchasing terms
• Process AP payments and match AP transaction records with oversight and approvals from the operations manager and principal in accordance with studio accounting procedures
• Document AR transactions in accordance with studio accounting procedures
• Coordinate client gifting schedule in accordance with studio processes
• Maintain office organization, supplies, and assist with filing
• Assist with coordination of on‑ and off‑site meeting logistics as needed
• Process studio accessories/inventory orders and assist designers with maintaining the internal Shopify database
• Assist with design project install preparations as needed

Qualifications

• 2+ years of administrative experience, preferably in a design, architecture, or creative environment.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Proficiency in Microsoft Office Suite; experience with design software or project management tools is a plus.
• Excellent communication and interpersonal skills, both written and verbal.
• High attention to detail and ability to maintain confidentiality.
• Self‑motivated with a proactive approach to problem‑solving.
• Professional demeanor with the flexibility to adapt in a fast‑moving, client‑focused environment.

For immediate review and consideration, contact: Tristen Patel - [e-mail]

Interior Talent, Inc

Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service.

For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com

• CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential – we highly value your current position and will never do anything that would bring your future into jeopardy
• EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT – we know making a career decision is difficult, and we’re here for you throughout the whole process

www.InteriorTalent.com

Seniority level: Entry level

Employment type: Full‑time

Job function: Design, Art/Creative, and Administrative

Industries: Interior Design, Architecture and Planning, and Design Services

Referrals increase your chances of interviewing at Interior Talent by 2x

Get notified about new Administrative Assistant jobs in Wayne, PA.