Hybrid Administrative Assistant II - Procurement

The University of Alabama; Tuscaloosa (AL); Hybrid; USD 25,000 - 31,000; Full time

Job summary

The Administrative Assistant II at The University of Alabama provides essential administrative support for the unit, serving as front-line liaison and data handler. You will manage calls, emails, and guests, maintain files, and draft communications for leadership.

You will reconcile expenses in Concur, assist with budget monitoring, and support HR processes while upholding university policies. A hybrid schedule is available under policy.

Qualifications

• High school diploma or GED with at least 2 years of administrative experience.
• Associate’s degree or higher is preferred.
• Proficiency with Microsoft Office and administrative software is expected.

Responsibilities

• Provide administrative support for unit operations.
• Act as office liaison/receptionist and route calls, emails, and visitors.
• Maintain files and perform data entry; draft communications for supervisor/department staff.
• Reconcile P-Card/Concur for staff against department budget and monitor simple budgets.

Skills

Administrative experience

Customer service

Attention to detail

Communication

Education

High school diploma or GED with 2 years admin experience

Associate’s degree or higher

Tools

Microsoft Office

Banner

eTime

OnBase

Concur

Touchnet

PageUp

AIM

Sharepoint

Box

DocuSign

BuyBama

Job description

The Administrative Assistant II at The University of Alabama provides essential administrative support for the unit, serving as front-line liaison and data handler. You will manage calls, emails, and guests, maintain files, and draft communications for leadership.

You will reconcile expenses in Concur, assist with budget monitoring, and support HR processes while upholding university policies. A hybrid schedule is available under policy.