Administrative Assistant II - 531024

The University of Alabama; Tuscaloosa (AL); Hybrid; USD 25,000 - 31,000; Full time

Job summary

The Administrative Assistant II at The University of Alabama provides essential administrative support for the unit, serving as front-line liaison and data handler. You will manage calls, emails, and guests, maintain files, and draft communications for leadership.

You will reconcile expenses in Concur, assist with budget monitoring, and support HR processes while upholding university policies. A hybrid schedule is available under policy.

Qualifications

• High school diploma or GED with at least 2 years of administrative experience.
• Associate’s degree or higher is preferred.
• Proficiency with Microsoft Office and administrative software is expected.

Responsibilities

• Provide administrative support for unit operations.
• Act as office liaison/receptionist and route calls, emails, and visitors.
• Maintain files and perform data entry; draft communications for supervisor/department staff.
• Reconcile P-Card/Concur for staff against department budget and monitor simple budgets.

Skills

Administrative experience

Customer service

Attention to detail

Communication

Education

High school diploma or GED with 2 years admin experience

Associate’s degree or higher

Tools

Microsoft Office

Banner

eTime

OnBase

Concur

Touchnet

PageUp

AIM

Sharepoint

Box

DocuSign

BuyBama

Job description

Pay Grade/Pay Range:Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

Department/Organization:502306 - Procurement Services

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Note to Applicants: Position is eligible for hybrid work subject to University policy.

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary:Prepares expense reports and invoices in Concur. Coordinates HR processes and maintains all personnel files for the Procurement Services department. Maintains all departmental shared documents. Serves as the point of contact for all vendor requests. Serves as the building representative.

Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge:Knowledge of Microsoft Office, Banner, eTime, OnBase, Concur, Touchnet, PageUp, AIM, Sharepoint, Box, DocuSign, and BuyBama.

Preferred Qualifications:Bachelor’s degree in business, finance, or a related field.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.