Hybrid Administrative Assistant II — Ops & Budget Support

University of Alabama; United States; Hybrid; USD 25,000 - 31,000; Full time

Job summary

University of Alabama is seeking an Administrative Assistant II to provide administrative support for the unit’s operations. The role serves as office liaison, handling calls, emails, and guests, maintaining files, and drafting communications on behalf of supervisors and department staff.

The position involves budget-related tasks, P-Card/Concur reconciliation, and coordination of HR processes for the Procurement Services department. A bachelor’s degree is preferred for advancement.

Qualifications

• High school diploma or GED and two years of administrative experience.
• OR associate’s degree or higher.
• Bachelor’s degree in business, finance, or a related field.

Responsibilities

• Receives and routes phone calls, emails, and guests.
• Maintains files and enters data.
• Drafts and sends communications on supervisor/departmental staff behalf.
• Reconciles P-Card/Concur for staff against departmental budget.
• Performs simple budget monitoring/entry.
• Operates standard office equipment.

Education

High school diploma or GED, two years administrative experience

Associate’s degree or higher

Bachelor’s degree in business, finance, or related field

Tools

Microsoft Office

Banner

eTime

OnBase

Concur

Touchnet

PageUp

AIM

SharePoint

Box

DocuSign

BuyBama

Job description

University of Alabama is seeking an Administrative Assistant II to provide administrative support for the unit’s operations. The role serves as office liaison, handling calls, emails, and guests, maintaining files, and drafting communications on behalf of supervisors and department staff.

The position involves budget-related tasks, P-Card/Concur reconciliation, and coordination of HR processes for the Procurement Services department. A bachelor’s degree is preferred for advancement.