Administrative Assistant II - 531024

University of Alabama; United States; Hybrid; USD 25,000 - 31,000; Full time

Job summary

University of Alabama is seeking an Administrative Assistant II to provide administrative support for the unit’s operations. The role serves as office liaison, handling calls, emails, and guests, maintaining files, and drafting communications on behalf of supervisors and department staff.

The position involves budget-related tasks, P-Card/Concur reconciliation, and coordination of HR processes for the Procurement Services department. A bachelor’s degree is preferred for advancement.

Qualifications

• High school diploma or GED and two years of administrative experience.
• OR associate’s degree or higher.
• Bachelor’s degree in business, finance, or a related field.

Responsibilities

• Receives and routes phone calls, emails, and guests.
• Maintains files and enters data.
• Drafts and sends communications on supervisor/departmental staff behalf.
• Reconciles P-Card/Concur for staff against departmental budget.
• Performs simple budget monitoring/entry.
• Operates standard office equipment.

Education

High school diploma or GED, two years administrative experience

Associate’s degree or higher

Bachelor’s degree in business, finance, or related field

Tools

Microsoft Office

Banner

eTime

OnBase

Concur

Touchnet

PageUp

AIM

SharePoint

Box

DocuSign

BuyBama

Job description

Pay Grade/Pay Range

Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

Department/Organization

502306 - Procurement Services

Normal Work Schedule

Monday - Friday 8:00am to 5:00pm

Note to Applicants

Position is eligible for hybrid work subject to University policy.

Job Summary

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary

• Prepares expense reports and invoices in Concur.
• Coordinates HR processes and maintains all personnel files for the Procurement Services department.
• Maintains all departmental shared documents.
• Serves as the point of contact for all vendor requests.
• Serves as the building representative.

Required Minimum Qualifications

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge

Knowledge of Microsoft Office, Banner, eTime, OnBase, Concur, Touchnet, PageUp, AIM, Sharepoint, Box, DocuSign, and BuyBama.

Preferred Qualifications

Bachelor’s degree in business, finance, or a related field.

Background Investigation Statement

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity

The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

Statement of Commitment

The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.